Post Award Grant Specialist

Eastern Washington University, United States

Updated: almost 2 years ago
Location: Cheney, WASHINGTON
Deadline: ;

Posting Details
Posting Details


Position Title Post Award Grant Specialist
Posting Number 2022058EP

Position Information


Classification Title Grant Project Funding Mgr
Working Title Post Award Grant Specialist
Classification Code 1578
RCW Exemption Criteria 16 - Principal Assistant
EWU Position Number E99711
CUPA Code No Match
FLSA Exempt - Administrative
Bargaining Unit None
% Full Time 100%
Salary / Wage Range AE - 107
Salary Information
The salary range for this position is $51,878 (minimum) up to $60,000. Where the hired candidate will begin within this range is dependent on education, experience and skills. 
Anticipated Start Date 08/16/2022
Term of Appointment 12 months
Location Cheney
County Spokane
Project Description
N/A
Project Duration N/A
Background Check Yes - Both
Responsible HR User Saundra Godin
Responsible HR User Email address [email protected]

Posting Text


Job Summary
The Office of Grant and Research Development, Eastern Washington University is inviting qualified applicants to apply for our full-time Post Award Grant Specialist position.
The position will be part of the Post-Award Team, under the direction of the Director of Post-Award Administration, the Post Award Grant Specialist will assist with all aspects of post award grant management and will serve as a resource, providing guidance and oversight on issues related to the fiscal, administrative and regulatory management of grants and contracts from acceptance to close out.
See Job Duties section for detailed description of the position’s responsibilities.
The candidate selected for this position will be rewarded with competitive compensation and a comprehensive benefits package which includes highly subsidized health/dental plans, retirement plan with 100% university match, generous paid vacation and sick leave, 12 paid holidays (adjusted accordingly), tuition waiver benefit and more!
EWU expands opportunities for personal transformation through excellence in learning.
Applications will be accepted until further notice; screening of applications will begin on July 11, 2022. Applications will be kept confidential, and references will not be contacted until candidates are notified.
About Eastern Washington University
Eastern Washington University is a regional, comprehensive public university located in Cheney and Spokane, Washington, with programs offered throughout the state and online with an enrollment of over 12,000 students. Eastern is one of six state-funded four-year institutions of higher education in Washington reporting to its own Board of Trustees.
Eastern’s 300-acre main campus is located in Cheney, a community of 11,000 residents 16 miles southwest of the state’s second largest city, Spokane. Eastern also offers programs in downtown Spokane at the Brand new Catalyst building and on the Riverpoint Campus which is shared with Washington State University. Eastern also offers program throughout the state based on the needs of the community. Eastern offers an array of bachelor’s and master’s degrees and one applied doctorate in physical therapy. EWU offers 135 fields of study, 9 master’s degrees, 12 graduate certificates, 39 graduate programs, 1 educational specialist degree, and 1 applied doctorate to more than 10,000 enrolled students.
Tribal Land Acknowledgement
Eastern Washington University resides within the traditional homelands of the Spokane People and other tribes who are connected through their shared history of this region. This land holds their cultural DNA and it is their Ancestors who are here and bring forth the knowledge of this place—the knowledge that comes from the land.
Diversity Statement
EWU does not discriminate in its programs and activities on the basis of race, color, creed, religion, national origin, citizenship or immigration status, sex, pregnancy, sexual orientation, gender identity/expression, genetic information, age, marital status, families with children, protected veteran or military status, HIV or hepatitis C, status as a mother breastfeeding her child, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability, as provided for and to the extent required by state and federal laws.
Conditions of Employment
This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.
All new employees must comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR and proof they are fully vaccinated against COVID-19 before beginning work at EWU. Waivers for the immunization requirements are available for medical or sincerely held religious beliefs.
  • COVID-19 Vaccination and Exemption Information link: https://inside.ewu.edu/hr/
Physical Demands
Optional: Contact Saundra Godin in Human Resource Services at [email protected] to obtain a copy of the Essential Functions Analysis which will describe conditions of employment, such as physical and mental demands.
Pre-Placement Physical No
Hearing Test No
Medical Monitoring Post Hire No
Protective Equipment
Required Qualifications
  • Bachelor’s degree in accounting, finance, business administration or closely related field
  • Three years’ demonstrated experience in fiscal management
  • Experience with complex budget development and management
  • Strong communication skills
  • Ability to work under pressure and to meet deadlines
  • Technological proficiency
  • Ability to manage multiple tasks simultaneously
  • Demonstrated interest, ability and/or experience promoting cultural competency, universal accessibility, and/or diversity.
Preferred Qualifications
  • Master’s degree in related field
  • Advanced knowledge of and experience in regulatory compliance including Uniform Guidance; four or more years of experience in a university office of sponsored programs
  • Experience working in higher education or working with sponsored research; experience using financial accounting systems such as Banner or fund accounting systems
  • Experience with contract management
Other Skills and Abilities
  • Flexibility
  • Collaboration
  • Communication
  • Teamwork
  • Time Management
  • Attention to Detail
Work Schedule Type Regular
Work Schedule
Typically M-F 8am – 5pm, but may be required to work evenings and/or weekends to fulfill special projects and other needs of the department.
Posting Date 06/24/2022
Open Until Further Notice Yes
Closing Date
Screening to Begin 07/11/2022
Special Instructions to Applicants
It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.
Submit your application materials through our online applications portal located here: https://jobs.hr.ewu.edu. If you are unable to submit through the applicant portal, please contact Human Resources Services at (509) 359-2381.
Position is open until further notice; screening will begin on July 11, 2022. All materials will be held in the strictest confidence; references will not be contacted until candidates have been notified.
Required documentation includes all of the items listed below.
  • Attach a detailed cover letter in which you explain how you meet each of the required qualifications [and preferred qualifications, if applicable]. It is preferred that you provide that information in a bulleted list or within a table within your cover letter.
  • Attach a chronological resume including work history and major duties, education, and any specialized training or skills related to the position. List at least 3 professional references including: names, titles, organization name, phone numbers, email addresses, and connection to you (these can be identical to the references listed on the application).
  • Complete the online application form and respond to the online questions, if applicable.
  • Diversity Response – As an equal opportunity employer with a multicultural staff and student population, we are interested in how your qualifications prepare you to work with diverse faculty, staff, and student populations representing various cultures and backgrounds that may be different from your own. You will be asked to attach a diversity response as part of the online application process: Please describe how you will apply an approach that is supportive to the diverse needs, including universal access, of our students, faculty, staff, and the public.
    		•
    Application Types Accepted Application

    Job Duties


    % of Time 50
    Responsibility / Duty
    Assist with post award administration of grants and contracts awarded to the university:
    • Maintain a portfolio of grant accounts to manage.
    • Assist with award set-up, including but not limited to the creation of indexes, ensuring awards are set up properly, inputting of grant budgets in Banner, providing orientation and training for staff and project directors to ensure an understanding of responsibilities and duties in monitoring awards.
    • Communicate regularly with PDs/PIs to ensure project accountability.
    • Develop monitoring tools to assist PDs/PIs in effective budget management, and assist department-level grant and contract managers in tracking expenses and matching and cost-sharing requirements.
    • Analyze budgets and track expenditures, review grant and contract funded expenditures for allowability.
    • Approve expenditures and review billings for contractual programs at the university.
    • Reconcile the financial activity of grants and contracts to ensure reporting requirement and deliverables are met.
    • Ensure direct costs that are charged are both allowable and allocable under funder guidelines, applicable regulations and university policy.
    • Investigate unresolved financial errors and discrepancies and ensure follow-up with the director of post-award to make necessary corrections.
    • Monitor individual grant and contract budgets for deficits and adherence to approved budgets, and assess need for carry-over and budget modification requests as needed.
    • Monitor project compliance with matching and cost-sharing requirements.
    • Develop cost estimates, plan and projections for future program needs; develop budgets and prepare revisions for awarded grants and contracts.
    • Prepare billings to be submitted to funding entity in a timely manner.
    • Perform award close-out tasks.
    • Generate customized reports for projects as needed.
    • Prepare monthly, quarterly and annual fiscal reports as directed.
    Essential Function Indicator Yes
    % of Time 40
    Responsibility / Duty
    Maintain expertise regarding regulations and procedures as well as terms and conditions of federal, state and private awards:
    • Maintain a current and thorough understanding of fiscal regulations and policies such as federal legislation, the Uniform Guidance, the State of Washington RCWs and institutional policies and procedures.
    • Perform analysis of sponsor award documents to maintain compliance with fiscal management and reporting requirements.
    • Provide guidance regarding sponsor guidelines and procedures.
    • Act as a resource to project directors and business managers and campus units to ensure compliance with all terms and conditions
    • Be proactive to ensure project directors submit reports in a timely manner and are complying with terms and conditions.
    Essential Function Indicator Yes
    % of Time 10
    Responsibility / Duty
    Collaboration with campus units and external sources:
    • Work collaboratively with Pre-Award staff and other campus units to increase communication and ensure project compliance.
    • Assist department level grant and contract managers to develop systems for tracking expenses and matching or cost share requirements.
    • Serve as a liaison between the Office of Grant and Research Development and university support units including, but not limited to, Contract Services, Facilities, and Travel Accounting.
    • Serve as a liaison between the Office of Grant and Research Development and funding agencies on grant and contract activities for assigned indexes as directed.
    Essential Function Indicator Yes

    Similar Positions