Post Award Coordinator

Updated: 3 months ago


Posted: 06-Sep-23

Location: Nationwide

Salary: Open

Internal Number: R-065554

The Office of Research and Health Sciences at Texas A&M University-San Antonio (A&M-SA) invites applications for a Post Award Coordinator beginning in Fall 2023.  

Part of the world-renowned Texas A&M University System and established as a stand-alone university in 2009, Texas A&M University-San Antonio (A&M-SA) is a comprehensive four-year public university that reflects the culturally diverse, heritage-rich community it serves. Situated on nearly 700 acres in South San Antonio, the University offers 37 undergraduate degrees and 19 graduate degrees to more than 7,300 students. The University holds the Hispanic-Serving Institution (HSI) designation and is one of only 30 higher education institutions in the U.S. to have received theâ¯Seal ofâ¯Excelencia â¯certification fromâ¯Excelencia⯠in Education for its support of Latino student success. More than 77 percent of A&M-SA students identify as Hispanic, and approximately 60 percent are the first in their family to attend college. A&M-SA is a military-embracing institution. In December 2022, the University heralded aâ¯new partnership with Texas A&M University Health Science Center (Texas A&M Health) and University Health (Bexar County, Texas Health System). The affiliation agreement brings three nationally recognized entities together to co-create and expand education pathways and research opportunities in high-demand health sciences disciplines, especially in a historically underserved region.â¯Â 

Position Description: The Office of Research and Health Sciences at TAMU-SA provides support to faculty and staff for applying for grants and receiving funding from external sponsors. The responsibility of the Post Award Coordinator is to provide direct support to the Principal Investigators and their staff members regarding management and oversight of awarded sponsored projects.


  • Review and financial management of grants. The appointee is expected to understand budgets, expenditures, and allowable costs per the agency.

  • Work collaboratively with the Principal Investigators to ensure accurate translation of award terms and conditions.

  • Monthly reconciliation and reporting, after review of the budget showing in the system, expenses, and obligations. 

  • Monitoring and recording personnel effort on a given project â“ moving effort, tracking effort, linking the effort to the financials, and assisting Principal Investigators with Time and Effort certifications.

  • Works with Project administrator at Texas A&M Sponsored Research Services (SRS) to ensure compliance with sponsoring agency and institutional regulations and requirements.

  • Administration of study participant payments (i.e., incentives).

  • Subaward monitoring/review/RPPR contact.

  • Working with various offices across the university and at TAMU, including â“ Office of Sponsored Programs (OSP), Purchasing, Accounts Payable, Accounts Receivable (i.e., billing for services), HR (including hiring), Payroll, other collaborating research/academic departments, Travel/Management, Finance/Accounting.

  • Work with the Principal Investigators to maintain a state of audit readiness.

  • Performance of any other duties (e.g., meeting deadlines) as part of the Research and Health Sciences activities as assigned by the supervisor.

Education and Experience:

  • Bachelorâ™s degree in accounting, management, business administration, or related field

  • Three (3) years of experience (post-bachelors) in grant management, pre- or post-award, at academic/research institutions.  

Knowledge, Skills, and Abilities:

  • Proficient in Microsoft Excel/budget spreadsheets

  • Excellent communication skills

  • Experience in matters related to budget, expenses, budget corrections, procurement, and financial system and processes.

  • Ability to multi-task and work cooperatively with others.â¯Â 

  • Strong self-discipline and ability to work independently.â¯Â 

  • Ability to communicate effectively with faculty and students.â¯Â 

  • Ability to interact with students from diverse backgrounds.â¯Â 

Applicant Instructions: 

Please make sure to provide the following documents: 

  • Cover Letter

  • Resume / CV 

  • References â“ at least two professional references

For detailed instructions on how to apply for any position on our website, please use the following link: 

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About Texas A&M University - San Antonio
Texas A&M-San Antonio provides affordable higher education opportunities to students from over 30 counties in the surrounding South Texas region, and has graduated over 5,000 students who are career-ready in a variety of in-demand fields such as education, business, information technology and cyber security, criminology and biology.
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