Portland Facility Operations Assistant

Updated: 4 months ago
Location: Portland, OREGON
Deadline: 20 Nov 2023

Position Details
Position Information


Job Title Portland Facility Operations Assistant
Appointment Type Student Employee
Job Location Portland
Position Appointment Percent 100%
Appointment Basis 12
Pay Method Hourly
Pay Period 16th - 15th of the following month
Pay Date Last working day of the month
Min Hourly Rate $14.20 (Standard); $13.20 (Non-Urban); $15.45 (Portland Metro)
Max Hourly Rate $17.00 (Standard); $16.50 (Non-Urban); $18.00 (Portland Metro)
Position Summary
This recruitment will be used to fill two part-time (a maximum of 24 hours per week) Operations Assistant positions for the Oregon State University facility in downtown Portland.
This position will assist with administrative and customer service duties as well as maintenance within the new facility.
Position Duties
65% Administrative/Customer Service
  • Greeting/receiving/directing customers and visitors – in person, on the phone and via email
  • Processing and delivering mail
  • Supporting classes and special events in the facility – setup, cleanup, etc.
  • Monitoring and ordering inventory through online eProcurement system
  • Assisting teaching faculty with classroom preparations
  • Assisting building staff with building access issues, hours, security, etc.
  • Other operational support duties as assigned

35% Facility Maintenance
  • Vacuuming, dusting, mopping, sweeping to help the facility maintain a professional appearance
  • Cleaning surfaces such as tables, equipment, whiteboards, windows
  • Submitting service requests through building management and campus partners as needed (maintenance requests, recycling, Surplus, etc.)
  • Other light maintenance tasks as needed
Minimum Qualifications
Full Employment Eligibility Requirements can be found here: http://fa.oregonstate.edu/stu-manual/500-employment-eligibility-requirements

  • Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
  • Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
  • Must meet the applicable minimal enrollment standard
    • High School student: Regularly enrolled in a high school or participating in a home-schooling program
    • Undergraduate and post-baccalaureate student: 6 credit hours per term
    • Undergraduate international student: 12 credit hours per term*
    • Graduate student officially admitted to Graduate School: 5 credit hours per term
    • Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
Additional Required Qualifications
  • Ability to take initiative
  • Positive attitude, reliable and trustworthy
  • Good verbal and written communication skills
  • Ability to greet guests from all walks of life and act as a first-line ambassador for Oregon State University
Preferred (Special) Qualifications
  • Experience with Microsoft Outlook
  • Experience supporting events
  • Experience answering inquiries in person, via phone or email
  • Proficient in Microsoft Word, Excel
Working Conditions / Work Schedule
Workplace is a typical office environment in downtown Portland; work hours can range from 8am to 9pm. Physical requirements may include remaining in a stationary position, such as sitting or standing while completing a task, and maneuvering supplies up to 50 lbs.
Applicants must be able to work a minimum of a 3-hour shift, but ideally will be available for 4-6 hours shifts. Students should be able to work 12-20 hours per week during the term.
Please note this position is located in Portland, OR.

Posting Detail Information


Posting Number P10325SE
Number of Vacancies 2
Anticipated Appointment Begin Date 10/01/2023
Anticipated Appointment End Date
Posting Date 09/19/2023
Full Consideration Date
Closing Date 11/20/2023
Indicate how you intend to recruit for this search Competitive / Student - open to ALL qualified/eligible students
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1) A Resume/Vita
2) Cover Letter
For additional information please contact Sara Knott at [email protected]
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU is committed to the health of our local and global community. All employees and students are required to comply with the university’s COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU’s plans for safety and success, as well as options for compliance with the vaccination program.
Note: All job offers are contingent upon Human Resources final approval


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