Portfolio Associate

21-Mar-2024

Laboratory Medicine

87166BR

University Job Title

Portfolio Associate

Bargaining Unit

None - Not included in the union (Yale Union Group)

If Fixed Duration, Period

18 months from date of hire

If Fixed Duration, is continuation possible?

No

Other Fixed Duration Date

31-Dec-2025

Compensation Grade

Administration & Operations

Compensation Grade Profile

Supervisor; Senior Associate (P4)

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Accounting/ Financial

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Medical School Campus

Worksite Address

221 Whitney Ave
New Haven, CT 06511

Position Focus:

Working under the direction of the Finance Manager for the Integrated Business Offices, the Portfolio Associate position supports the departments research enterprise and is responsible for managing day to day financial transactions and financial reporting. The position provides a high level of customer service and interacts with all levels of finance within the department and the Yale School of Medicine community. The Portfolio Associate will gain the knowledge to exercise discretion and independent judgment while working on various research funding sources including federal and non-federal awards, gifts and endowments, and University Service Provider accounts. Handles all activities for post-award for assigned portfolios and acts as a first-level approver for Workday financial transactions.

Essential Duties

The Portfolio Associate will be responsible for assisting in the management of the grant and contract application and post award process. Will provide financial stewardship of a portfolio of grants and contracts for sponsored research and present financial information and recommendations through data analysis and reporting while developing and maintaining budgets. Responsible for providing appropriate guidance on compliance matters during management of portfolio and collaborates with account holders to maintain such compliance. The Portfolio Associate role is a 12 – 18 month program that focuses on accelerating the development of Grant Accountants while creating a pipeline of high-performing talent. The Portfolio Associate will span across various financial components while combining specialized training, unique job assignments and interactive experiences to equip you with exceptional technical, financial and business skills. Will participate in specialized training provided by Office of Research Administration, Grant & Contract Administration and Financial Administration, YSM Finance, and other University compliance offices. Financial Reporting & Analysis: Identifies trends and variances through the development of reports such as forecast and trend analyses. Analyzes budgets to ensure appropriate charging of expenses and integration of data, analyze data and develop complex analytical reports for principal investigators including trend analysis, forecast future financial scenarios, develop long range projections, and variance analyses. Budget Development: Develops proposals and budgets for grant and contract submissions; coordinate with partnering institutions. Help to ensure compliance with sponsor regulations and University policies and procedures. Compliance and Risk Management: Reviews, interprets and effectively applies sponsor policies on a variety of topics including cost allowability, budget management and other award management activities to ensure compliance with sponsoring agency requirements and University policies and procedures. Planning, organizing and prioritizing actions to ensure compliance across multiple awards and investigators’ portfolios. Effective Finance Partner: Interacts with faculty and internal and external contacts, such as the School of Medicine, Grant & Contract Administration and Grant & Contract Financial Administration, and granting agencies by helping manage the internal pre award proposal process and the management of sponsored funding. May perform other duties as assigned.

Required Education and Experience

Bachelor’s degree required with no experience necessary.

Required Skill/Ability 1:

Ability to be detailed-oriented and multi-task in a high volume environment.

Required Skill/Ability 2:

Well-developed organizational and analytical skills to multitask and integrate several functions together.

Required Skill/Ability 3:

Ability to prepare journal entries.

Required Skill/Ability 4:

Ability to work in a fast-paced, high-volume business office with consistently high levels of accuracy, manage priorities and provide quality customer service exercising flexibility, creative problem-solving skills and resourcefulness.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus