Police Records Supervisor

82986BR

Campus: Tempe

Police Records Supervisor

Job Description

Under general supervision, supervises and coordinates the daily operations of the Police Records Unit and its staff. Produces regular, complex statistical reports for internal and external dissemination. Serves as a Subject Matter Expert on the records management system (RMS).

Department Name

ASUPD Records

Full-Time/Part-Time

Full-Time

VP Code

EVP BUSINESS & FINANCE

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$44,950 - $47,840 per year; DOE

Close Date

07-September-2022

Essential Duties

• Supervises the Records Unit including but not limited to: records management, retention and distribution; records monetary transactions; crime analysis functions as needed; and other duties as assigned.
• Directly supervises the Police Records Clerks, Student Workers, and other employees as assigned. 
• Ensures accuracy, completion, and timeliness of the Unit’s activities.
• Maintains compliance with ACIC/NCIC/ACJIS policies and procedures. 
• Works closely with the System Security Officer (SSO) and/or Assistant System Security Officer (ASSO) to ensure compliance during FBI/DPS audits (fingerprints, criminal history, etc.).
• Assists with compiling statistics and creating monthly/quarterly reports, including but not limited to the National Incident-Based Reporting System (NIBRS), Hate Crime Report, Law Enforcement Juvenile Reporting, and other reports as required.
• Serves as a secondary point of contact for FBI and Arizona Law Enforcement Juvenile Reporting reviews and compliance audits of the department; this includes but is not limited to administrative review, data quality review, and records management assessment. 
• Assists with DPS tri-annual NIBRS audits.
• Conducts daily analysis of unit operations, to include evaluating the processing and completion of all police records and statistical reports to ensure accuracy. When errors are found, provides recommendations for corrections.
• Works closely with the Clery Act/Accreditation Compliance Manager and the Associate Director of Clery Act/Accreditation Compliance during audits and assessments of ASUPD's Commission on Accreditation for Law Enforcement Agencies, Inc. (CALEA) International Association of Campus Law Enforcement Administrators (IACLEA) accreditation programs. Provides proof of ongoing compliance as requested.
• Hires, coaches, trains, reviews, supervises and terminates assigned employees within the Records Unit.
• Provides ongoing feedback administers disciplinary action and conducts performance evaluations. 
• Supervises work assignments, staff scheduling, and leave approval to maintain quality/quantity standards.
• Investigates internal and external complaints regarding records personnel and/or procedures and ensures that appropriate corrections or disciplinary actions are taken. 
• Ensures that all work duties and activities are in accordance with federal, state, university, and department policies and procedures. 
• Assists with recognizing and reporting errors in records management system (RMS) and other technology programs to Bureau Manager, ASU Business and Finance Information Technology Services, ASU University Technology Office and/or vendors as appropriate. Attempts to triage functionality issues prior to escalating the issue.
• Monitors progress and ensures that all errors are corrected in a timely manner. 
• Recommends and implements updates to policies and/or procedures related to the Records Unit, including but not limited to: vehicle tows; vehicle impound hearings; public records requests and release; background checks; records data entry, management and retention; and other ancillary unit processes.
• Networks with other state police agencies on records laws and technology. 
•  Attends training, conferences, and seminars to keep current on laws, procedures, and methods regarding Records management.
• Represents ASUPD

Minimum Qualifications

Bachelors degree in Criminal Justice, Law Enforcement, Business Administration, or a related field AND three years of directly related experience in a law enforcement environment, which includes two years of supervisory experience; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved.

Desired Qualifications

N/A

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%) Frequent bending, reaching, lifting, pushing, and pulling up to 25 pounds (15%) Regular activities require the ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. Ability to clearly communicate to perform essential functions.

Department Statement

The ASU Police Department is a full-service, 24/7 police department operating on Arizona State University’s Tempe, Downtown Phoenix, West and Polytechnic campuses. We are dually accredited law enforcement agency through the Commission on Accreditation for Law Enforcement Agencies, Inc. (CALEA), and the International Association of Campus Law Enforcement Administrators (IACLEA). 

We offer a community-based atmosphere with generous tuition benefits, flexible schedules, and frequent opportunities for advancement. Our unique placement on campus allows us to create more personal relationships with the citizens we serve, and better effect positive change in our community. 

ASUPD is committed to our mission of fostering a safe, community-centered environment through engaged collaboration committed to dignity and respect. This is reflected both in how we approach the members of our community, and how we operate internally. 

We have proudly joined the 30x30 Initiative, promising to increase the number of women in the police force. 

ASU Police Department conducts pre-employment screening for all positions. Positions are sensitive in nature which require the successful completion of a background investigation, including fingerprinting. A background check will consist of a background investigation, and polygraph. Employment is contingent upon successful passing of all background checks.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/relocation-services .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

Applicant must be eligible to work in the United States; the ASU Police Department will not be a sponsor for this position. 

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.