Plant Biology Program Assistant - Plant and Microbial Biology

North Carolina State University, United States

Updated: 3 months ago
Location: Raleigh, NORTH CAROLINA
Deadline: ;

Posting Details
Job Posting Information


Posting Number PG193720SP
Internal Recruitment No
Working Title Plant Biology Program Assistant - Plant and Microbial Biology
Anticipated Hiring Range Commensurate with Experience ($33,164-$36,345 at 0.75 FTE)
Work Schedule 30 hrs a week; Occasional Nights and Weekends
Job Location Raleigh, NC
Department Plant & Microbial Biology
About the Department
The Department of Plant and Microbial Biology supports teaching, research, and extension programs in fundamental plant biology and microbiology, including basic and applied research, teaching graduate and undergraduate courses, mentoring graduate and undergraduate students, and outreach to state and national clientele.
Essential Job Duties
This position provides support for the undergraduate program in Plant Biology consisting of approximately 75-100 Plant Biology majors and 30 Plant Biology minors. The position will assist the undergraduate program director with program operations, recruitment, event logistics, and data management. The position also provides instructional support for courses at the undergraduate level.
The incumbent must be able to work occasional weekend events such as graduation, open house, student organization activities, and recruitment functions. This position is on-site with no remote option.

The successful candidate will be responsible for, but not limited to the following duties:
Undergraduate Program Support
  • Assists the Director of Plant Biology Undergraduate Programs (DUP) with paper file organization and management
  • Orders supplies and materials to support the undergraduate program office and undergraduate program functions
  • Organizes and maintains the Plant Biology Undergraduate Common Room and regulates student access based on enrollment status
  • Maintain program bulletin boards and program information displayed on electronic billboards
  • Responds to requests and acts on Plant Biology course enrollment overrides with faculty approval
  • Coordinates completion and filing of PB 492 and PB 493 course contracts. Organizes midterm report collection and review. At the end of the semester, coordinate collection of PB 492 and 493 course deliverables and request/enter student grades from internship/research mentors.
  • Coordinates the call and assemble application materials for the Chilton Undergraduate Research Award in the spring semester, and schedules finalist interviews
  • Assemble data for departmental and college-level undergraduate student awards and scholarships
  • Develop or update print materials about the undergraduate program for recruitment as needed
  • Assemble/package materials for distribution at open house, major exploration events, Spend-a-Day at State visits, and other recruitment events
  • Serve as the first point of contact for prospective students and coordinate visits with the department
  • Meet with prospective students/families at recruiting and/or yield events and visits as needed
  • Respond to or refer general inquiries about the undergraduate program
  • Work with the DUP to generate short articles highlighting student achievements for the program and college webpages
  • Communicate program updates and information to the department for updates/postings to the departmental website and social media accounts
  • Distribute information about Plant Biology course offerings to other departments and programs
  • Distributes information to students about departmental events, open internship and job postings, and research opportunities; provides information about deadlines for applying for undergraduate research grants and Research Experiences for Undergraduates (REUs)
  • Helps maintain the Plant Biology Undergraduate Program Handbook for students
  • Attend college-level DUP and academic program meetings as needed


Event Logistics and Coordination
  • Coordinates logistics for the Plant and Microbial Biology Undergraduate Research Symposium, including making room reservations, organizing speaker schedules, distributing event information to the department, and organizing event refreshments
  • Provides logistical support for fall and spring departmental commencement ceremonies by making room/venue reservations, assisting with ceremony room setup, developing and printing ceremony programs, coordinating refreshment procurement and setup, and general event execution.
  • Assemble and help set up display materials at major departmental events including CALS Tailgate and university open house.
  • Coordinate materials needed for displays at new student recruitment events and on-campus workshops for teachers and visiting students.
  • Attend open house and other recruiting events.
  • Help schedule meetings of the Plant Biology Undergraduate Program Committee and organize committee meeting supplies.
  • Assist DUP with materials organization for undergraduate club meetings
  • Serve on the departmental social committee and help plan and carry out departmental social events.

Instructional Support -Lab Assistant
  • Assist with the operation and support of one lab section of PB 200, Plant Life including:
  • Demonstrating proper lab techniques and procedures
  • Administering pre-lab and post-lab quizzes/assessments
  • Attending relevant prep meetings
  • Participating in grading for labs sections with instructor oversight and defined grading key.
  • Help proctor and grade exams with instructor oversight and defined grading key for PB 200
  • Make motor fleet reservations for courses and co-curricular learning experiences (field trips) as well as for the undergraduate botany club
  • Help make requests for tours of on-campus facilities and off-campus site visits (e.g., industry) for courses such as PB 103
  • Assist with course scheduling and making departmental room reservations for Plant Biology courses

Data and Records Management
  • Work with the DUP to assemble data for the program’s annual outcomes assessment report
  • Run reports and assemble data for program reviews and committee meetings
  • Capture snapshots of Plant Biology major enrollment numbers each fall and spring semester
  • Record post-census date enrollment numbers in Plant Biology courses
  • Collect and inventory Plant Biology course syllabi (undergraduate and graduate)
  • Collect information on graduates for the departmental alumni list
  • Maintain minutes of the Plant Biology Undergraduate Program Committee meetings
  • Maintain organize electronic records of undergraduate program, including shared Google Drive spaces
Other Responsibilities
Other duties as assigned.

Qualifications


Minimum Experience/Education
Bachelor’s degree; or an equivalent combination of training and experience.
 
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
  • Demonstrated skills and experience in records collection and management.
  • Strong interpersonal communication skills.
  • Ability to work with a variety of different students and faculty.
Preferred Qualifications
  • Professional experience (e.g. instructional experience) in a natural science discipline are helpful but not essential.
Required License or Certification
n/a
Valid NC Driver's License required No
Commercial Driver's License Required? No

Recruitment Dates and Special Instructions


Job Open Date 12/07/2023
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 12/13/2023
Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Please attach a cover letter, resume, and contact information for three (3) professional references.

Position Details


Position Number 00106035
Position Type SHRA
Position Classification Band Title University Program Associate
Position Classification Band Level Journey
Position Classification Salary Range $31,200 - $56,545
Salary Grade Equivalency GN07
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 0.75
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Non Mandatory - Emergency Event
Time Limited Position No
Time-Limited Appointment Length (if applicable)
Department Id 110801 - Plant & Microbial Biology
AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] .
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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