Planning and Space Data Manager

University of North Carolina at Charlotte, United States

Updated: 6 days ago
Location: Charlotte, NORTH CAROLINA
Job Type: FullTime
Deadline: ;

Position Information
General Information


Vacancy Open to All Candidates
Employment Type Permanent - Full-time
If time-limited, note appointment end date
Hours per week 40
Months per year 12
Position Number 009945
NC Salary Grade Equivalency GN07
Classification Title University Program Associate
Working Title Planning and Space Data Manager
Salary Range $39,796 - $45,000
Anticipate Hiring Range $39,796 - $45,000
FLSA Status Non Exempt
Division Business Affairs
Department Facilities Management (Adm)
Work Unit FM Architectural/Engineering
Work Schedule
8:00 am – 5:00 pm; Monday – Friday with occasional evening and weekend hours required, as necessary.
Position is eligible for telework hours during the work week.
Primary Purpose of Position
This position serves as the Planning & Space Data Manager – with responsibility for generating, compiling, reviewing, updating, and reporting UNC Charlotte’s planning and space data for distribution to the campus community using current university supported platforms and other project management or reporting software. Additionally, this position works in close coordination with Facility Information Services (FIS), Institutional Research (IR), project managers, and other departments in Facility Management (FM) to ensure planning and space data is accurate and updated. This person will communicate with department space managers to confirm changes to space occupancy and usage, along with anticipating and planning for future space needs. This person will be responsible for administering the space audit program to include scheduling and reporting, along with updating the resultant space data.
Other space-related responsibilities include compiling, reviewing, applying, and confirming
FICM (Facilities Inventory and Classification Manual) room use codes, UNC System program codes, and tracking departmental allocations and occupancy information. Additionally, this position compiles, reviews, and updates space data for coordination with the UNC General Administration space report, as well as compiling planning data from projects, studies, and other resources to generate reports and recommendations for the university community. Participates in the project intake process to recommend updates and efficiencies to current processes and policies – communicating changes to the broader campus community as necessary. Utilizes Microsoft platforms, AutoCAD, Blue Beam, and Revit to communicate information and update planning and space data.
Minimum Education/Experience
University Preferred Qualifications:
Graduation from a four-year college or university and one year of related experience; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Essential Job Duties
The Planning and Space Data Manager performs under the direction of the Director of
University Space Management. Job duties include, but are not limited to:
  • Compile, access, review, maintain, update, and report all UNC Charlotte planning and space data.
  • Organize and plan site visits to campus buildings for department staff and students to survey, collect and verify facility data to include information concerning square footage, occupancy information, department, and room number verification, etc.
  • Update existing space data and transfer audit or project-related space information into the University database.
  • Establish and maintain communications with department space managers, campus stakeholders, project managers, and other university constituents to confirm changes to space and/or occupancy in campus buildings.
  • Provide excellent customer service to university stakeholders and external partners while collecting various forms of information and relaying any resultant data.
  • Generate detailed project, planning, and space reports used for required reporting to University departments, UNC System Office, and other state and federal agencies.
  • Prepare presentations and reports that summarize data and other information relevant to planning, projects, and university space management.
  • Collect and analyze historical data to inform project scope/budgets.
  • Collect and analyze information from various data sources for campus master plan and capital planning purposes.
  • Use knowledge of planning and project management to determine updates to department policies and procedures.
  • The selected candidate must have the capabilities to perform the essential functions of the position with or without reasonable accommodation.
Other Work Responsibilities
  • Ensure accuracy while collecting and transferring data information in appropriate
  • databases and software systems.
  • Remain patient, calm, and collegial with customers if faced with adverse conditions that
  • may arise on occasion.
  • Utilize diplomacy and conflict management skills when faced with challenging
  • environments and/or customers.
  • Create detailed intermediate to advanced reports using Microsoft Suite platforms or
  • other available software.
  • Have the ability to be a self-starter and work unsupervised; be reliable, responsible, and efficient.
Departmental Preferred Experience, Skills, Training/Education
  • Graduation from a four-year college or university and one year of related experience; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
  • Knowledge and/or experience working with building/university space data software.
  • Proficient in the use of Microsoft Suite software and Google applications.
  • Knowledge of FICM (Facilities Inventory and Classification Manual) room use codes.
  • Ability to effectively communicate the English language (reading, writing, interpretation and comprehension).
  • Effective skills in verbal, written and interpersonal communications.
  • Ability to effectively work/interact with persons from different backgrounds and cultures.
  • Ability to foster and create an atmosphere of teamwork with co-workers, visitors, building occupants, and the entire campus community.
  • Compile, access, review, maintain, update, and report all UNC Charlotte planning and space data.
  • Organize and plan site visits to campus buildings for department staff and students to survey, collect and verify facility data to include information concerning square footage, occupancy information, department and room number verification, etc.
  • Establish and maintain communications with department space managers, campus stakeholders, project managers, and other university constituents to confirm changes to space and/or occupancy in campus buildings.
  • Provide excellent customer service to university stakeholders and external partners while collecting various forms of information and relaying any resultant data.
  • Prepare presentations and reports that summarize data and other information relevant to planning, projects, and university space management.
  • Collect and analyze historical data to inform project scope/budgets.
  • Collect and analyze information from various data sources for campus master plan and capital planning purposes.
  • Use knowledge of planning and project management to determine updates to department policies and procedures.
Necessary Licenses or Certifications
Valid Driver’s license required. The incumbent will operate assigned vehicles on and/or
off campus and is required to possess, maintain or obtain a valid driver’s license upon
appointment to the position.
Work Location FM - Space Management
Posting date 01/19/2024
Closing date 04/21/2024
Proposed Hire Date 05/20/2024
Contact Information
Special Notes to Applicants
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits

The finalist will be subject to a Criminal Background Check.
Please upload reference information including ​names, position titles and company/institutions, phone numbers, and email addresses of at least ​two​ current/previous supervisors.

* The Search Committee will not contact references without first verifying permission with the finalist​.
Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
* Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see the job duties section of previous employment).
* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Please submit a resume and cover letter with your application.
* These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.
A flexible Work Schedule and a Hybrid Teleworking rotation are available once onboarded into this role.

Similar Positions