Personnel/Payroll Coordinator

Available Title(s):

1138-YN_ADMINPRO - Coordinator

Business Title:

Personnel/Payroll Coordinator

Employee Type:

Admin. Professional

Time Type:

Full time

Position Term:

12 Month

Position Details:

The Opportunity:

You will use independent judgment based on knowledge of the Libraries’ and University policies and procedures to manage and facilitate the Libraries’ Human Capital Management (HCM) and Payroll activity including appointments, performance evaluations, and recruitment. You will provide assistance to the Dean of Libraries for calendaring, meetings and events, correspondence, and reports. Additionally, you will assist Area Finance Officer (AFO), Dean, Associate Deans, and Library supervisors with personnel issues that may include sensitive and confidential information. Along with managing multiple, simultaneous administrative issues and concerns as they arise to support Library employees. You will serve as a primary point of contact between the Libraries’ and internal and external constituents.

Required Qualifications:

• A Bachelor’s degree in a field relevant to area of specialization and three (3) years of experience directly related to the specialty area. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

• Two or more years’ experience in an administrative office setting.

• Experience in personnel and/or payroll functions.

• Strong computer skills and experience using Outlook, Word, and Excel and other MS Office software.

Preferred Qualifications:

• Experience and proficiency with HCM, time and absence, payroll, recruitment, or other Workday processes.

• Experience with WSU policies, procedures, and business practices.

• Ability to exercise independent judgment and initiative in performing duties.

• Demonstrated ability to organize, prioritize, and coordinate multiple assignments with varying deadlines.

• Demonstrated ability to handle sensitive issues and maintain confidentiality.

• Demonstrated effective verbal and written communication skills.

Additional Information:

Area/College: Libraries

Department Name: Library Administrative Office

City, State, Zip: Pullman, WA, 99164-5610

Department Link: WSU Libraries

Monthly Salary: $4,061.90 -  $6,092.84 | In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position. Successful candidates typically begin up to mid-point of the salary range. For additional information, please review WSU’s Administrative Professional Compensation .  

Benefits: WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the detailed Summary of Benefits offered by WSU for AP staff and Total Compensation .

Overtime Eligibility: Overtime eligible

FTE: 100%

This is a permanent position.
Posting Close Date: Applicants must submit their completed application by June 23, 2024 at 11:59 p.m.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34 , engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.  A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions: All applicants must upload a cover letter and resume/cv to their online application. Application materials should clearly communicate how the applicant meets all required qualifications. Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Applicants will be requested to provide contact information for professional references within the online application.

• External candidates, please upload all documents in the “Resume/CV” section of your application.

• Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application.

Required Documents:

• Resume/CV

• Cover Letter

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .