Perkins Innovation and Modernization Grant Coordinator

The Perkins Innovation and Modernization Grant Coordinator will be responsible for the management, operations and implementation for all aspects of the Pathways to Science Careers: Healthcare, Aquaculture, and Agriculture (PSC) project including supervision of staff, budget management, federal reporting requirements, program evaluation and contribution to program, department, division and institutional student success objectives. In addition, as a colleague in the high school partnerships office, the successful candidate will play an active role in innovative approaches, community involvement, and effective communication with staff, students, and our local high schools.

The office of High School Partnerships seeks candidates who bring diverse perspectives and versatile experience to enrich our educational community. Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.

When applying for this position, please attach the electronic documents listed below. Failure to do so will result in your application being rejected as an incomplete application. Any documents you provide that are not listed will not been seen by the Search Committee.

• Resume
• Cover Letter
• Unofficial Transcripts - An electronic copy of your academic transcript(s) from an accredited institution which clearly indicate the degree awarded, and any other applicable information, must be attached with your application if you would like it considered as part of your eligibility for the position. Any applicants who earned academic credentials from outside of the United States and wish to use those credits for consideration must also upload an evaluation of college credit earned at the non-U.S. institution.

PIM Grant Coordination and Administration 

• Supervises salaried classified, adjunct faculty, and PT/Hourly staff; including recruitment, hiring, scheduling, mentoring, evaluation, and/or disciplinary action related to grant activities
• Provides information and assistance to staff, students regarding PSC grant; fosters collaborative communication among department staff; provides problem solving and guidance for staff and student issues
• Directs all aspects of Dept. of Education PIM grant in accordance with federal regulations, institutional procedures, and approved grant application to achieve PIM objectives as described in the grant application.
• Develops PIM Schedules, in consultation with Deans, faculty and staff; monitor enrollments; oversee the input of faculty assignments.
• Prepare and submit, in consultation with faculty, new and revised non-credit curriculum; 
• Initiates and monitors all PIM data collection and analysis
• Analyzes target market needs and develops appropriate activities and services; oversees curriculum and grant program development. Plans and coordinates information/promotional campaigns for PIM; advises and organizes scheduling of student events and activities
• Provides program information to the mass media; coordinates design and publication of printed materials for programs
• Participates in various related local, state, and national organizations and events; attends meetings and serves on committees. Participates in meetings as appropriate and keeps college administrators informed of the needs and outcomes of the HEP grant. Serves as resource person for guidance, problem solution, and training
• Analyzes and evaluates policy and internal operations; recommend changes, communicate results, and work collaboratively in a team environment to advance identified interests

• Develops and maintains collaborative relationships with school districts, industry and community-based organizations, universities, local businesses, individuals, and appropriate OCCC and CCC departments. Meets regularly with the Advisory Committee and staff to develop plans for program implementations; evaluates programs and recommends improvements
• Consults with faculty, administrators of support services to students; maintains regular contact with campus unit heads of student services
• Serves as liaison with related federal and state offices, other Perkins managers, and school administrators in the MWEC consortium

• Responsible for preparing, implementing, and monitoring program budget and expenditures, including distribution of equipment, stipends and supplies purchased with grant funds, as well as preparing financial reports
• Oversees the collection and maintenance of project data and participant records; prepares all reports for U.S. Department of Education

• Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
• Participates in recruitment and retention of students at an individual and institutional level in promotion of student success
• Embraces, understands and uses appropriate technology tools to accomplish job functions
• Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices

Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications. If you are unsure whether you meet all of the qualifications listed below, we encourage you to apply and address through your application materials all of the relevant education, transferable skills, and related experience that makes you a great candidate for this position. The information provided on your application will be used to determine step placement upon hire. Please ensure you include all information on your application which you wish to be considered.

Minimum Qualifications

Core Competencies

• Grant management
• Hiring, evaluation, orientation, confidentiality
• Training and development

• Project management;
• Functional budget monitoring; allocation; forecasts
• Strategic planning and goal setting; outcome reporting
• Bicultural/multicultural skills sufficient to select appropriate behaviors, values and attitudes within different cultures during interactions with others

• Experience with accelerated learning 
• Experience with strategic course scheduling and data informed decision making
• Experience with high school or college level instruction
• Experience with workforce/industry
• Bilingual English/Spanish

TERMS OF EMPLOYMENT

• This is a 100%, 12-month exempt assignment of the C3 band and grade
• This is a grant funded position with a current end date of January 31, 2027
• This position has a 1-year probationary period
• All positions at Chemeketa are required to be available for work onsite as requested by the college.
• Requires flexible work schedule to meet program needs, which may include evenings and/or weekends
• This position may require the use of your personal vehicle for transportation between campus locations
• Requires the provision of official transcripts upon hire
• Employees must maintain Oregon, Washington or Idaho residency as a condition of employment.
• Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment. 
• Providing false information will result in rejection of an application, employment offer or dismissal

PHYSICAL REQUIREMENTS 

Sedentary Work:   Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.

VETERANS' PREFERENCE

Applicants are eligible to use Veterans' Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.

For information regarding Veterans' Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq

DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE 

• One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR-
  • Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension -OR-
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate
• In addition to one of the above documents, Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs -OR-
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/ 

*Please Note: As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications. 

Required documents must be provided at the time of application. Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.  

PUBLIC SERVICE LOAN FORGIVENESS

Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

EQUAL OPPORTUNITY EMPLOYER

Chemeketa Community College prohibits unlawful discrimination based on the following:

Or any other status protected by federal, state, or local law in any area, activity or operation of the College. The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under federal, state or local laws.

Under College policies, equal opportunity for employment, admission, and participation in the College’s programs, services, and activities will be extended to all persons, and the College will promote equal opportunity and treatment through application of its policies and other College efforts designed for that purpose. All persons having questions or concerns related to Equal Employment Opportunity or Affirmative Action should contact the Affirmative Action Officer at 503.399.2537, 4000 Lancaster Dr. NE, Salem OR 97305.