Pediatric Division Program Manager

Job Summary:

The Department of Anesthesiology is seeking applicants for Pediatric Division Program Manager. This full-time, University Staff (Unclassified) position will work closely with the Division Administrator, Pediatric Division HR Generalist, Pediatric Recruitment and Faculty Affairs Coordinator, Division Clinical Operations team, and other Departmental leadership to support the operational needs of the Pediatric Division, which is comprised of over 40 Advanced Practice Providers, and roughly 55 physicians who support the clinical mission in the Department of Anesthesiology.

The Pediatric Division Program Manager is responsible for leading, planning, organizing, and managing the clinical and business operations of the Division, ensuring compliance with all internal and external policies and procedures that govern the Department’s efforts. The Pediatric Division Program Manager oversees the program’s administrative team, and the day-to-day operations in support of the Department’s and School of Medicine’s missions and goals.

A successful Pediatric Division Program Manager will provide high quality, creative, and solutions-oriented support, advice, and counsel at the strategic, policy and operational levels to the Division Administrator. The position will be responsible for having a deep understanding of the operations of the Division to include scheduling requirements, compensation structure, financial structures and budgeting, and evaluation structure and reporting. For project-related tasks, the Pediatric Division Program Manager will work closely with the Division Administrator to define project scopes, set expectations, manage issues, and establish work structures that fit into an iterative project management methodology.

To be successful in this role, the ideal candidate must understand the importance of grounding their decisions in policy, best practice, and consistency. While new and creative ideas regarding operations of the team are encouraged and accepted, those ideas must be rooted in compliance and equity for all team members.

Key Responsibilities:

• In collaboration with Division Administrator, assist with compensation and budget planning and revisions on an annual basis
• Coordinate with Physician Leadership regarding the creation and implementation of various policies, handbooks, guidelines, etc. that will be maintained on the Department’s Intranet
• Plan, implement, and execute business, operational, and clinical projects at the request of Physician and Division leadership
• Track and report on progress and accomplishments specific to aforementioned projects via the Division huddle board
• Support Pediatric administrative team by overseeing daily tasks, and maintaining group competency and resources for that body of work
• Manage and oversee the day-to-day operations of the Pediatric administrative support team by holding regular meetings with individual staff, maintaining ownership of Division huddle board, and escalating both barriers and successes to Division Administrator
• Facilitate effective recruitment and onboarding in partnership with the Faculty Affairs and Recruitment Coordinator, and with support from Division Administrative Assistants
• Coordinate between Pediatric HR Generalist and Schedule Coordinator to ensure that QGenda accurately reflects faculty clinical assignments, leave, and variable pay
• Develop administrative policies, procedures, and guidelines specific to the Pediatric APP Team, working with the Department’s People Operations Director, Division Administrator, and University Legal and Risk Management to ensure compliance
• Assist Division Leadership with developing and executing appropriate, efficient, and timely annual 360 evaluation process
• Monitor Division productivity, faculty performance, and financial dashboards and investigate variances in the spirit of continuous process improvement across the Division
• Develop, implement, and monitor salary allocations that are complex in nature, working closely with the Department’s Payroll & Compensation Specialist to ensure accuracy and timeliness of both salary funding distributions, as well as incentivized shift payments

Supervision Received:

Supervision will be by the Pediatric Division Administrator

Supervision Exercised:

The Program Manager supervises the Administrative Assistants and Schedule Coordinator

Why Join Us:

Use your college/unit or department as a selling point. Think about the “what’s in it for me” candidate viewpoint. You do not need to include everything, just the most appealing parts of working for your college/unit or department. Keep this section short and concise for effectiveness - in general, try to limit it to 1-2 paragraphs.

The University of Colorado offers a comprehensive benefits package that includes health insurance, life insurance, retirement plans, tuition benefits, ECO pass, paid time off – vacation, sick, and holidays and more. To see what benefits are available, please visit: https://www.cu.edu/employee-services/benefits-wellness .

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty, and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• A bachelor’s degree in business, business administration, finance, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution.
• Applicants must meet minimum qualifications at the time of hire.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.

The position requires extensive, diverse and progressively responsible experience, including direct responsibility for managing or leading some component of clinical operations. This might include oversight of complex scheduling, budgeting, or another component of a practice providing direct patient care.

Preferred Qualifications:

• Master’s degree in business, healthcare administration/management, public health, or a directly related field
• Experience working in a healthcare clinic or medical field in an administrative capacity
• Experience utilizing and/or managing complex scheduling systems such as Qgenda
• Experience working in higher education and/or academic medicine
• Experience with financial analysis, budget analysis, and management concepts

Competencies:

• Strong and effective presentation and communication skills, both oral and written.
• Ability to quickly establish and maintain effective working relationships with employees at all levels throughout the institution.
• Ability to support multiple projects simultaneously while effectively managing time and prioritizing tasks.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Proven ability to lead initiatives and work with all levels of staff and leadership
• Ability to work with a high degree of independence and latitude
• Ability to actively participate in the planning activities for the Department, including long-range and short-range business and strategic planning.

How to Apply:

For full consideration, please submit the following document(s):

Questions should be directed to: Sosi Papazian, [email protected]

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by February 1, 2023. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range ) for this position has been established as $69,984-89,020

The above hiring range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at [email protected] ​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

The University of Colorado has a requirement for COVID-19 vaccinations and full completion thereof by 9/1/21 or upon start date.  Information regarding this requirement, and exemptions can be found at:

Anschutz: https://www.ucdenver.edu/docs/librariesprovider284/default-document-library/3000-general-admission/3012---covid-19-vaccination-requirement-and-compliance.pdf?sfvrsn=4e9df3ba_2

Unit-Specific Exemptions:

• Anschutz Campus – Accommodations may be granted for medical or religious reasons.

The University of Colorado seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty, and staff of diverse backgrounds.