Pediatric Clerkship Coordinator (Clinical Education Coordinator)

PED-EDUCATION OFFICE (IN-PEDU-IUINA)

The Department of Pediatrics employs nearly 1,000 faculty and staff who work alongside employees of Riley Hospital for Children and students of IU School of Medicine to make Riley Children's Health Indiana's largest and most skilled pediatric system. At IUSM, our mission and core values define who we are, how we act, and what we aspire to accomplish. If you choose to join our team, you can expect a culture that values excellence, respect, integrity, diversity, and cooperation.

The Department of Pediatrics at Indiana University School of Medicine offers comprehensive training for pediatricians' from medical school to lifelong state-of-the-art learning modules for practicing physicians. The school's nationally acclaimed pediatrics faculty provide supportive, innovative instruction and guidance to ensure the success of learners. Medical students, residents and fellows train alongside IU School of Medicine faculty at Riley Hospital for Children at IU Health, Indiana's only comprehensive children's hospital. Consistently named one of America's Best Hospitals with its clinical programs nationally ranked in the top 20 by U.S. News and World Report, Riley offers an outstanding venue for the Department of Pediatrics' education programs.

Why work here?

• Make a difference. Our networks are all GME education, research, and clinical service oriented, and we're enthusiastic about the missions of our GME training programs. Each of us is curious and motivated to master the skills that will help our trainees, our program directors, our patients, and ourselves.
• Grow your skills and career. We want leaders! We provide staff with funding to pursue professional development opportunities at regional and national conferences, as well as encourage all staff to grow within the IUSM network of leaders.

Department-Specific Responsibilities

• Manages all communication for the Pediatric Clerkship Educational Program for third year and fourth year medical students.
• Assists with planning for special courses such as Honors Program, Transitions, Visiting Students, and Residency Application Series. 
• Coordinates space, resources, onboarding, and student and faculty communication necessary for clinical teachers to instruct approximately 400 third year and 75 fourth year medical students statewide during the academic year.
• Updates student resource pages (Canvas, MedHub) and tracking assignments/requirements, and collating and analyzing data from evaluations/surveys.
• Prepares reports and summaries of local and statewide clerkship activities, including analysis of summaries to make recommendations for medical student awards.
• Compiles and analyzes student grade and faculty evaluation data for annual discussion and distribution to regional campuses, and comparison with Indianapolis campus. Coordinates with students (schedule), supervises (proctor), and executes medical student clerkship final examination (NBME).
• Provides assistance during absences to cover any needs for the third and fourth year medical student programs. 
• Attends monthly meetings with UME for third and fourth year medical student administrators.
• Participates in professional development activities such as institution and school UME programming, webinars provided by AAMC and LCME, reading literature, staying current with trends in pediatric education as it pertains to student education etc. Become a member of Council on Medical Student Education in Pediatrics.
• Makes independent decisions, problem-solve, and make judgment calls in regards to determining service time and assessing service options regarding students, faculty, and the educational program.

General Responsibilities

• Provides administrative support to the department, such as managing calendars, answering phone calls, creating routine and confidential correspondence, drafting reports and presentations, and arranging meetings and conferences.
• Schedules rotations and clinic hours for members, and may arrange extracurricular activities.
• Counsels current and incoming residents on administrative issues such as scheduling, rotation requirements, benefits, and leave.
• Coordinates activities related to recruitment, including events, screening, interviewing, reference checks, and orientation for candidates.
• Maintains ongoing documentation with respect to accuracy, confidentiality, and accessibility.
• Implements program improvement projects from initiation to execution.
• Offers recommendations to improve program administration and/or the overall quality of care.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.  

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED). 

WORK EXPERIENCE

Required

• 2 years of experience in administration, office management, or program coordination. 

Preferred

• Experience in a clinical or academic setting. 

SKILLS

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrated time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Highly thorough and dependable.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Riley Hospital

Indianapolis, Indiana

This position is eligible for remote work or to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.  

$42,000 - $47,000 per year based on experience, skill level, education, and training.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .

Career Level: Intermediate

FLSA: Nonexempt

Job Function: Health Services

Job Family: Clinical Education

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information .

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