PBHA Non-Profit Management Fellow

12-May-2023

Faculty of Arts and Sciences

62425BR

Position Description

Fundraising:

• Attends regular Resource Development Committee meetings
• Coordinates and plans, along with Fundraising staff and student Resource Development Chairs, Annual Appeal and Summer Urban Program (SUP) fundraising appeals and phone-a-thons
• Supports and oversees all fundraising efforts for a subset of SUP camps; assists the Senior Development Coordinator with grant research and applications, both for the organization and for individual programs; assists the Senior Development Coordinator and Major Donor and Communications Coordinator with individual donor stewardship and outreach
• Coordinates Seniors Gives fundraising efforts for recent alumni. 

Special Events:

• Assists in planning for and overseeing the annual Robert Coles “Call of Service” Award and Lecture, the Annual SUP Auction, including design of publicity materials, corporate sponsorship outreach, auction item acquisition, and day-of event management
• Assists planning for and overseeing the PBHA Open Houses; assists planning for and overseeing the annual Public Service Celebration, the annual Mid-Summer Celebration; promotes, plans, and executes SUP Tours for distinguished guests and donors. 

Public Relations and Marketing:

• Supports Major Donor & Communications Officer in overseeing and managing PBHA’s branding standards and policies, along with student leaders of the Communications Committee
• Oversees and manages PBHA’s email marketing system
• Works with staff and student team to manage PBHA’s social media presence, which currently includes Facebook, Instagram, Twitter, YouTube, and LinkedIn
• Works closely with student leaders to ensure that information is always up to date and accurate in all PBHA communications and marketing materials
• Supports PBHA’s student leaders in developing intentional, focused outreach and public relation plans to promote PBHA and its endeavors on campus and beyond
• Designs, prints and distributes PBHA’s Annual Report; designs, prints and distributes the SUP Newsletter

Finances:

• Assists PBHA Management, Financial Administrator, and student Treasurer in coordinating the annual budgeting process and development of organizational budget each fiscal year
• Oversees and develops PBHA’s public relations, fundraising, alumni, and special events budgets and tracks expenses in each
• Attends Finance Committee meetings

Technological Support:

• Administrates the PBHA Website, ensuring information is regularly updated and new web pages are created as needed
• Administers PBHA’s Slack Communication Tool and Google Suite, which currently includes PBHA’s Gmail system and PBHA’s Google Drive file server
• Maintains Salesforce data and supports virtual events and meetings

Alumni Outreach and Coordination:

• Supports the management and coordination of the  PBHA Alumni Association (PBHA-A), a public service Shared Interest Group affiliated with the Harvard Alumni Association and comprising former PBHA volunteers
• Plans and oversees Alumni Mentoring and the annual Alumni Weekend, which usually overlaps with the Robert Coles “Call of Service” Lecture and Award
• Assists planning for and overseeing PBHA’s Alumni Reunion events during Harvard Commencement and Reunion weeks
• Assists planning for and overseeing student and staff visits with alumni supporters
• Manages the senior send-off events
• Supports the Major Donor & Communication officer in administration and support structures for PBHA’s Salesforce Alumni-Donor Database

Administrative Support:

• Provides general administrative support for the Executive Director and manages special projects as assigned
• Assists in the planning and execution of Board of Trustee events

Basic Qualifications

• Bachelor’s degree or equivalent work experience required
• Minimum of 1 year relevant work experience

Additional Qualifications and Skills

•  At least one year’s experience in public service 
• Proficiency in Microsoft Office, Google Suite, and social media management

Physical Requirements

• Sitting, using near vision for reading and computer use for extended periods of time
• Lifting (approximately 20 to 30 pounds), bending, and other physical exertion

Working Conditions

• Work is performed in an office setting
• May be required to work nights and weekends

Additional Information

The PBHA Non-Profit Management Fellow position is intended for a recent graduate of Harvard College hoping to gain knowledge and experience to pursue a non-profit management career. In addition to the above qualifications, the candidate should possess an understanding of the organizational structure and decision-making process at PBHA, or a willingness to learn about and demonstrate a deep interest in PBHA's history and current strategic priorities. A strong candidate will also show flexibility for and an understanding of the time-sensitive and situational needs and priorities that frequently arise in any non-profit work environment.

A strong candidate will demonstrate the following skills: proficiency in Microsoft Word, Excel, and PowerPoint, written and oral communication, planning, and organization, ability to work collaboratively with a variety of constituents, ability to work independently on complex projects, ability to multitask and meet deadlines, and willingness to work with a small, close-knit team.

Prior experience with Adobe Suite of products, especially Adobe Photoshop and Adobe InDesign, or a strong willingness to quickly learn these products is preferred. Candidates with prior experience with or a strong willingness to learn website design, Google Applications, and database design and management are also preferred.

Benefits

We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

Faculty & Student Services

Department Office Location

USA - MA - Cambridge

Job Code

S0355P FSS Student Services Officer I

Department

FAS-Phillips Brooks House

Union

00 - Non Union, Exempt or Temporary

Appointment End Date

31-Aug-2025

Pre-Employment Screening

Education, Identity

Schedule

Monday- Friday 9-5pm
Some weekends,nights, and special events coverage will be needed

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.