Payroll Specialist (TUC RSP)

About The University Corporation:

The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge. Our mission is to provide services and solutions that address the needs of California State University, Northridge; to support the academic, research, and creative endeavors of its students, faculty, and staff; and to enhance the quality of campus life. https://www.csun.edu/tuc

Duties and Responsibilities:

Under general supervision, the Payroll Specialist processes TUC's semi-monthly payroll using ADP WFN and eTime; enters/checks new hire paperwork, Action Request forms and timesheets for accuracy of coding, adherence to applicable laws, calculates and inputs data necessary to process payroll; generates and distributes reports and spreadsheet reports; reconciles monthly benefit bills and GL journals; prepares vacation journal entries; notifies employees of stale-dated checks and prepares journals for escheatment; prepares manual checks and check requests as needed; provides daily supervision of student asst, maintains files, performs other duties including special projects. 

• (40%) Enters/verifies employee data in ADP & eTime; assists with payroll processing by manual entry of timesheets, review/sign-off electronic timesheets; notifies employees and approvers of possible labor violations, inputs penalties as necessary, notifies approvers of missing approvals. Set-ups up department codes in ADP and eTime, as well as approver sets and allocation rules; updates departments and allocations as needed. 
• (15%) payroll coding errors; reconciles CalPERS bills and prepares journals for accounting.
• (25%) Handles calls for assistance (with access to ADP and/or eTime, pay statements, tax forms...), answers payroll related questions, completes EDD audit requests; maintains files (electronic and physical); assists with foreign national tax analysis.
• (10%) Works on special projects as needed; suggests process changes/improvements; performs other duties as assigned.

Qualifications:

• Two years of general payroll experience for a large company (250+), preferably using ADP WFN and eTime, and including heavy data entry with accuracy. 
• Equivalent to AA degree in business related major

Knowledge, Specialized Skills, and Abilities:

• Must type 50 wpm (minimum) with zero errors.
• Working knowledge of Excel and general office record-keeping methods, procedures, and practices.
• Must have the ability to maintain payroll files and records, communicate effectively (verbal and written); read, understand and apply rules and regulations.
• Deal effectively with the public; establish and maintain effective working relationships with Faculty, Staff and all levels of employees.
• Operate standard office machines such as a calculator, use personal computers and/or automated accounting systems; and utilize Excel spreadsheet applications (vlookup, pivot tables);
• Peoplesoft experience a plus. 

Pay, Benefits, & Work Schedule:

This position is employed through The University Corporation (TUC).

Full pay range: $21.78 /hr - $29.00/hr

Anticipated hiring range: $21.78 /hr - $29.00/hr

Time Base: Full-Time

Benefits: Medical, Dental, Vision

General Information:

THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION AND LIVE SCAN.

How to Apply:

Please complete the online application/resume upload submission process in order to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process.

Application Screening begins Wednesday, March 13th and will continue until the position is filled.

In order to be considered in the initial review, applications must be submitted prior to the date listed above.

Application submissions received after the application screening date will be reviewed at the discretion of the University.

For more detailed information on the application and hiring process, please view the link below:

http://www-admn.csun.edu/ohrs/employment/

Equal Employment Opportunity

The University Corporation is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request an accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077.

Advertised:Feb 27, 2024 (9:00 AM) Pacific Standard Time
Applications close:Open until filled