Payroll and HR Assistant (Program Management Assistant)

HEALTH SCIENCES (BL-MED-IUBLA)

The IU School of Medicine (IUSM) is the largest School of Medicine in the country. The Bloomington regional campus is the largest campus outside of Indianapolis, and hosts 100 medical students, 35 graduate students, over 400 baccalaureate students pursing a minor in Medical Sciences, and thousands of baccalaureate and graduate students enrolled in our medical sciences courses. Our faculty includes basic and translational science research faculty in Cell and Molecular Cancer Biology, and educational research faculty in Anatomy; teaching faculty who support the baccalaureate, graduate, and medical doctorate teaching missions, and over 250 adjunct faculty in our region.

The IUSM-Bloomington enjoys close relationships not only with the other Schools on the Bloomington campus, but also with the Simon Cancer Center, the statewide Clinical and Translational Science Institute, Regenstrief Institute, and IU Health South Central Region. In the next few years, our campus will launch the first ever Graduate Medical Education programs in Bloomington in Emergency Medicine and Internal Medicine. These medical residencies will deepen our relationship with IU Health and the IUSM Graduate Medical Education office, and improve the medical care provided for nearly half a million patients in the South Central Region of Indiana.

Department Specific Responsibilities

• Coordinates, processes, verifies, and maintains all aspects of hiring for students and staff including background checks, I-9 verifications, student academic appointments, work authorizations, and work-study.
• Issues all eDocs associated with the position including changes with work areas, hourly wage increases, and funding changes.
• Manages payroll, PTO reporting, and timekeeping processes such as missed punch errors and automatic clock outs and correcting and updating timesheets.
• Handles all aspects of student academic appointments including coordinating contracts and entering fee remissions in the Student Information System (SIS).
• Issues graduate student fellowships and works with international students on visa questions and applying for a Social Security Number.
• Processes contracts for associate instructors, research assistants, and undergraduate teaching assistants.
• Assists with scanning documents, managing filing system, and recordkeeping for payroll documents.
• Helps employees understand paycheck information, including deductions, taxes, benefits, and payroll calendar.
• Responds to employees' inquiries and requests and explains policies and procedures.

General Responsibilities

• Responds to requests for program information by staff, students, and faculty; handles any necessary correspondence.
• Maintains records of program activities; oversees and ensures the timely processing and delivery of required materials.
• Conducts research and compiles materials and information in support of program.
• Collects and helps to analyze data and information generated or produced by program; writes reports and other written materials based on this data.
• Coordinates event planning related to program, while working with a wide range of people (university administrators, faculty, students, and vendors).

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required

• 2 years of related work experience

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
• Highly thorough and dependable
• Possesses a high degree of initiative
• Ability to build strong customer relationships

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

$38,000 - $41,000 per year

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .

Career Level: Intermediate

FLSA: Nonexempt

Job Function: General Administration

Job Family: Program Management

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information .

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.

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Telephone: 812-856-1234