Patient Services Associate

Details

Posted: 26-Mar-24

Location: Ann Arbor, Michigan

Salary: Open

Categories:

Staff/Administrative

Internal Number: 246763

The Emergency Department is committed to the provision of high quality health care services for adults and children. We are actively seeking compassionate, enthusiastic, and patient-oriented individuals to join our clerical team and share our goal of creating the ideal experience for our patients, families and staff.

The Emergency Department Patient Services Associate (EDPSA) is an essential member of the Emergency Department team, delivering clinical and operational support to achieve the highest levels of patient, staff, and faculty satisfaction for Michigan Medicine Emergency Department (ED) including Adult Emergency Services, Children's Emergency Services, and the Emergency Critical Care Center. 

 

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• First point of contact for patients, families, and visitors to the ED, setting the tone of quality customer service for the duration of the guests' experience.
• Create new visit record in MiChart for each patient upon arrival to ED, performing detailed search to ensure error free process.
• Coordinate and expedite patient transfer to inpatient unit by utilization of MiChart and paging in collaboration with ABCC, nursing (inpatient/ED), and transport services.
• Facilitate process for patient transfer from outside hospitals to the ED, manage calls from referring physicians, create visit and transfer note, connect the referring physician to the Unified Transfer Center (UTC).
• Facilitate process for patient transfer from ED to OSH, receive bed assignment, facilitate nursing handoff, arrange for ambulance transport, ensure necessary consent forms are signed and provided to ambulance team transporting the patient to OSH.
• Initiate and track critical team activations per protocol.
• Provide complex call center function by screening, routing, and/or responding to all inbound ED calls.
• Execute the retrieval and electronic input of all necessary patient records from external facilities ensuring continuity of care for ED patients.
• Monitor nurse call system responding to patient requests for assistance and activating patient care team as needed.
• Ensure effective team communication, internal and external by communication device distribution, attending pager assignments and nursing SANS assignments.
• Receive notification of critical lab results from pathology, identify relevant patient in MiChart and notify the responsible nurse.
• As Unit Host, collaborate with Guest Services Specialist and clinical team to manage visitor flow. 
• Ensure effective flow of information to patients and families/visitors by promptly addressing or relaying questions or concerns to appropriate members of the care team.
• Serve as resource to nursing regarding Patient Food & Nutrition Services. Order all patient and guest meal trays, ensuring accurate, timely delivery.
• Image pertinent medical documents into MiChart.
• Utilize various online systems to order supplies and equipment for all ED treatment areas through collaboration and communication with various support services and the ED clinical team.
  

• High School Diploma
• Two years' experience in a customer service-oriented position.
• Basic computer and data entry skills.
• Excellent organizational skills and the ability to multitask and appropriately prioritize responsibilities in a fast paced, stressful environment. 
• Demonstrated excellence in customer service skills. 
• Excellent attendance and punctuality.
• Ability to manage stress effectively.
• Versatile team player capable of handling a variety of complex assignments. 
• Ability to take directions and communicate with colleagues, patients, and visitors courteously and respectfully at all times. 
• Skillfully change direction when faced with new information. 
• Maintain confidentiality in all matters. 

• Associate degree in business or Health Care Admin or related field.
• Knowledge of basic medical terminology.
• Experience working within a large, complex health care setting.
• Experience working with electronic health records.

This is a 40 hour (or 36 hour) per week Nights position. The Emergency Department is a 24/7 unit including weekends and holidays. Employment requires set every other weekend rotation and a three holiday commitment annually. Please note that the work schedule for the first two weeks of orientation will be 5 days/week on the day/evening shift.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.  Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.  Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal opportunity/affirmative action employer.

 

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About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.
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