Part-Time Records and Registration Coordinator (.75 FTE)

The University of St. Thomas invites qualified candidates to apply for a Records and Registration Coordinator (Coordinator III) position within the Saint Paul Seminary School of Divinity.

 

This position has a full-time equivalency (FTE) of 0.75 or 30 hours per week.

 

THE SAINT PAUL SEMINARY SCHOOL OF DIVINTY

The Saint Paul Seminary School of Divinity (SPSSOD) is operated under an affiliation agreement between the University of St. Thomas, the Saint Paul Seminary and the Archdiocese of St. Paul and Minneapolis.  The vision, mission and core values are as follows:

 

Vision: The Church on fire with the Holy Spirit, a world transformed in Jesus Christ.

Mission: To provide integrated, Catholic formation for those called to serve as priests, deacons or lay leaders in their local Church.

Core Values:

• Charity—Faithful to Christ’s new commandment, we seek first the good of the other.
• Truth—As the human heart and mind are ordered toward truth, we seek to be honest in both deeds and words.
• Fidelity—We joyfully profess the Catholic faith and embrace her disciplines as authentically interpreted by the Church’s magisterium.
• Zeal—We are passionate about our mission and eager to form clergy and lay leaders.
• Authentically Human—Grateful for creation and our humanity, we desire the fullness of life and joy.

Hiring will be contingent upon the successful completion of the Archdiocese of Saint Paul & Minneapolis’ “E3” Requirements of Safe Environment Training (see https://safe-environment.archspm.org/essential-3/ ), including manifesting a commitment to follow the Archdiocesan Code of Conduct for Church Personnel.

 

The University of St. Thomas embraces diversity, inclusion, and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion a diverse, equitable and inclusive environment.  The University is an Equal Employment Opportunity Employer (EEO).  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic.  We are committed to building a skilled team that represents a variety of backgrounds and perspectives. This commitment is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good.  A successful candidate will possess a commitment to the ideals of this mission.

 

JOIN OUR COMMUNITY

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

• Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
• A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
• Medical, dental, and vision options
• Employer-paid disability, life, and AD&D benefits

JOB SUMMARY

This position serves in a highly collaborative environment within the Academic Dean's office and is responsible for the management of all student academic records and registrations for the Saint Paul Seminary School of Divinity (SPSSOD) in accordance with the Association of Theological Schools (ATS), the Higher Learning Commission and University of St. Thomas.

 

ESSENTIAL FUNCTIONS

• Serves as a collaborative member of the Academic Dean's office and supports the mission of the SPSSOD. Assists the Academic Dean in preparing semester course schedules; assigning times and rooms for courses; coordinating registration for courses; receiving and organizing application materials from students; operating of the UST student record-keeping system (Banner); processing grades, transfer credits, waivers, incomplete coursework, and graduating student audits. Consults with the UST Student Data & Registrar’s Office and acts as liaison between SPSSOD and UST. Represents the Record’s Office as an ex officio member of the SPSSOD Graduate Studies Committee.
• Collects yearly data and statistics for surveys and reports to external constituencies; compiles enrollment and demographic data every semester. Compares data with reports from UST’s Office of Institutional Data, Analytics and Reporting. Disseminates reports to Rector, Vice Rector, and Academic Dean. Prepares reports tracking all student financial aid and faculty load data. Maintains archive files containing enrollment data, all SPSSOD catalogues, directories, handbooks, degree audits and evaluations, commencement data, course offerings, course evaluations, and course syllabi.
• Responsible for communication to SPSSOD faculty, staff, and students regarding questions and issues about course schedules, student records, syllabi, FERPA requirements, and the UST student record keeping system. Oversee the production of the student newsletter Vocare and selected communications.

 

 

Minimum Qualifications

• High school diploma or the equivalent
• Four years of administrative support experience, preferably in higher education
• Must have excellent customer service skills

Preferred Qualifications

• Knowledge of UST student records systems and Banner

 

HOW TO APPLY

All interested candidates must apply online at https://www.stthomas.edu/jobs/ . Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a resume, and completing a job specific application.

 

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

 

Official job posting is available at www.stthomas.edu/jobs .

To receive notifications regarding new job opportunities that fit your selected career interests Connect with us.