Part-Time Office Assistant

EXECUTIVE MANAGEMENT (KO-EXEC-IUKOA)

• Serve as an Office Assistant for the US DOE Mental Health Services Professional (MHSP) Demonstration Grant
• Assist project personnel with grant implementation by processing purchases, travel, and reimbursements, maintaining and creating grant materials and files, scheduling and maintaining records of meetings and events
• Complete additional grant-related duties as directed by the supervisor
• Maintain records for the project
• Process contracts, purchase requests, and payments
• Process travel requests and reimbursements
• Scheduling and maintenance of meeting and event records
• Additional duties as assigned

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE

Required 

• 2 years clerical (office) experience 

SKILLS

Required

• Working knowledge of all Microsoft Office programs
• Ability to utilize online platforms (e.g., TEAMS, and various IU systems e.g., Buy.IU)
• Ability to assist with budget accounts, travel arrangements, reimbursements, and purchases
• Ability to manage time and prioritize tasks
• Ability to use various technology-based tools and devices proficiently

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

This position is funded by the MHSP grant, a five year federal grant award through at least December 2027.

Kokomo, Indiana

10 hours per week

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information .

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.

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