Part Time Finance Coordinator

Updated: 3 months ago
Location: Boston, MASSACHUSETTS

The part-time Finance Coordinator will assist with the financial management of the funding at the Center for Bioethics. Working with multiple and complex sources of funding; including sponsored research and federal restricted funds, grants and contracts; this role will assist with financial transaction processing, including travel reimbursements, vendor payments, rebilling of faculty salaries, and will gather budget information, and running reports to assist with creating quarterly reports for sponsored, school and unrestricted funding. The financial associate will refine financial transactions and processes, with an eye on process improvement and compliance with accepted Harvard best practice processes and procedures. Ensure that all records are prepared and reviewed to assure accuracy and compliance and will assist the preparation of proposals, budgets, and restricted spending.
Typical Duties will involve the following:
  • Assists and manages accounting record-keeping systems, developing procedures for tracking and reporting, including recommending remedial measures and improvements;
  • Process and assist with financial transactions, ensuring correct coding and documentation and researches discrepancies as required, transactions including travel reimbursements, billing, accounts receivable, and accounts payable;
  • Gathers and maintains data for and assists in preparing reports, using excel spreadsheets, Certain Software; prepare statistics and reports on program participation, marketing responses, budget, and evaluations; prepares multiple and varied financial reports; (including ad hoc reports) that require selection, preparation, and interpretation of data;
  • Gathers data and programs of the Center for Bioethics, metrics will be used in the quarterly and yearly budget processes, and a variety of other reports;
  • Assists Pre-award proposal development by provided excellent customer service to principal investigators, faculty, and postdocs, assisting them with preparing proposal documents;
  • Assist Post-award by processing spending, monitoring projects to assure compliance with University requirements and/or government regulations, and notifies supervisor of unusual situations;
  • Monitors conference and program budgets maintain financial documentation, provides information, research, statistics, and analysis. Makes decisions on expenditures and monitors towards a defined budget, alerting supervisor of discrepancies, suggestion remediations;
  • Will assist staff and advise faculty and staff on existing financial processing of travel reimbursements, sponsored travel, purchases;
  • Prepares invoices from Hospitals rebills, monthly, semi-monthly and weekly casual payroll;
  • Contributes to unit goals by accomplishing related duties as required.

This is a term position for one year, with strong potential for renewal.
Harvard offers an outstanding benefits package including:
Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
The Harvard Medical School is not able to provide visa sponsorship for this position.
Salary Grade: 054
Union: 55 - Hvd Union Cler & Tech Workers


Minimum of 3 years administrative and/or financial related experience. Higher education may count toward years of experience.
College degree strongly preferred, or an equivalent of education plus relevant business experience. Excellent organizational skills with the ability to prioritize work in an environment with multiple and conflicting interests. Proven project and/or program management skills. Excellent interpersonal and communication skills. Ability to work independently with minimal supervision. Ability to handle complex and confidential information with discretion. Competency using office 365, Excel documents.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.


Internal Number: 50300BR
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