Part -Time Festival Coordinator

MUSIC (SB-MUSC-IUSBA)

• Works closely with the Raclin School of the Arts Production and Marketing staff to support the planning and execution of the Summer Music Festival and Institute at Indiana University South Bend.
• Helps reduce the day-to-day administrative burden of the Euclid Quartet, allows them to focus more on the artistic aspects of the festival.
• Oversees student workers assigned to specific tasks related to the project plan and the 10-day event.
• Implements the project plan and ensures all deadlines are met for the Summer Music Festival and Institute at IU South Bend under the direction of the Euclid Quartet.
• Coordinates with the Raclin School of the Arts Production and Marketing staff and the Euclid Quartet to develop and implement marketing strategies to attract participants, audiences, and sponsors.
• Manages the logistics for guest artists, RAs, suppliers, caterers, and any other hires or partners needed.
• Manages the logistics for student applicants and participants.
• Manages inquiries regarding the program. 
• Manages schedules, venue arrangements, and equipment needs.
• Coordinates between Housing and Residential Life, festival co-directors, and student RAs to ensure smooth dorm experience for festival participants.
• Handles logistics of non-musical festival activities (e.g. transportation, catering, chaperones, waivers, supplier payment).
• Provides dedicated in-person assistance for the day-to-day administrative responsibilities from July 15, 2025 - July 28, 2025.
• Performs other administrative duties as necessary.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED) 

WORK EXPERIENCE

Preferred

• Experience in event planning and coordination 
• Arts administration experience

SKILLS

Required

• Excellent organizational and communication skills
• Attention to details
• Ability to consistently meet deadlines
• Ability to work independently and as part of a team

Preferred

• Knowledge of and interest in music and the arts

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus.  The person in this role must be able to perform the essential functions with or without an accommodation.

Indiana University South Bend campus

South Bend, Indiana

$18.00 - $22.00 per hour

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

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Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information .

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