Part-Time Events and Process Assistant

INTERNATIONAL AFFAIRS (UA-INTP-IUBLA)

About the Office of the Vice President for International Affairs (OVPIA)

The Vice President for International Affairs and the teams of staff in OVPIA's offices are the stewards of international activity across all campuses of Indiana University. We provide strategic leadership and advocacy for all international programs and projects and coordinate the resources necessary to sustain their growth. Our goal is to enable as many students, faculty, and staff as possible to pursue international and intercultural knowledge and experiences and to become engaged global citizens.

Learn how OVPIA provides leadership and support for IU's international efforts.

Within OVPIA, the Office of International Services (OIS) is dedicated to helping international students and scholars achieve their goals. Our staff recruit, admit, and enroll international students from all over the world. We provide social and cultural programming and visa- and immigration-related advising among other assistance to all international students and scholars. Join our nationally recognized team and help us serve the amazing and incredibly diverse international population at IU.

Read more about the Office of International Services

This position facilitates the set-up and take-down of physical spaces for events in the Ferguson International Center. Responsibilities will also include clerical duties such as mail management and maintenance of student admissions data.

General Responsibilities

• Facilitate set-up and take-down of physical spaces for events in the Ferguson International Center.
• Assists full-time staff in the receipt, distribution, and shipping of mail for the Ferguson International Center.
• Monitors and maintain student data, including application and admissions records, within various IU data systems.
• Performs other duties as assigned.

EDUCATION

Required

• High School Diploma or equivalent (such as HSED or GED)

Preferred

• Some college

WORK EXPERIENCE

Preferred

• Prior experience in customer service, higher education, or related field

SKILLS

Required

• Ability to move heavy objects, including furniture, up to 50 pounds
• Proficient communication skills
• Effective interpersonal skills
• Demonstrates time management and priority setting skills
• Demonstrates ability to maintain confidential information
• Ability to effectively communicate and exchange information with a wide diversity of individuals

Preferred

• Familiarity with 1 or more foreign languages helpful for this position¿s work with international documents and the international community
• Experience with university systems such as the Student Information System (SIS), SUNAPSIS, or comparable systems
• Working knowledge of Microsoft Outlook, Word, and Excel
• International experience and/or familiarity with working with people from a variety of cultures

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The role requires the ability to move objects weighing up to 50 pounds.  The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

$13.00 to $16.00 per hour

Required availability from 12:00 PM -8:00 PM Sundays and Mondays and 4:00 PM-8:00 PM on Tuesdays, Wednesdays, and Fridays.

Approximately 25-28 hours per week

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Multiple plan options for medical insurance
• Dental insurance
• Health Savings Account with generous IU contribution
• Life insurance, LTD, and AD&D options
• Base retirement plan contribution from IU, subject to vesting
• Additional supplemental retirement plan options
• Tuition benefit for IU classes
• 10 paid holidays per year
• Generous Paid Time Off
• Paid Parental Leave
• Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure .

Career Level: Part Time Employee

FLSA: Nonexempt

Job Function: Part Time Employee

Job Family: Part Time Employee

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This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University’s Notice of Non-Discrimination here which includes contact information .

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