Part Time Administrative Assistant

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Work type:Hourly Wage/Part-Time
Senior management: Vice President for Research
Department: Fralin Biomedical Res. Institute
Location:Roanoke, Virginia
Categories:Research / Scientific

Job Description

The Wu Lab is seeking a part time administrative program coordinator to help coordinate the clinical trial and laboratory efforts. The Wu Lab is a translational research laboratory that is focused on ultrasound technology for pediatric and adult brain tumors. The role of the part time Administrative Program Coordinator is to help coordinate the clinical trial and laboratory collaborative efforts. This person should have experience with clinical trial design, clinical research coordination, experience working with the FDA, as well as budgeting and management of grants and other funding. The person will also assist in managing the laboratory and helping with purchase orders and onboarding staff to the laboratory. Skill sets that are important include organizational skills, good communication skills, and ability to work in teams.

Further, the successful candidate will:
• Receive and manage calendar and meeting requests, using communication and organizational skills
• Coordinate logistics for scheduled meetings with various personnel throughout multiple departments
• Require a high degree of confidentiality, flexibility, and collaboration across a matrixed organization.
• Maintain supply inventories and process financial reimbursements.
• Screen and manage correspondence, inquiries, and reports by routing to relevant staff members in an accurate and timely manner.
• Maintain working relationship with departments throughout the Institute and main campus, including Admin, Human Resources, Finance and Facilities in order to accomplish tasks.
• Perform other administrative duties as assigned.

Required Qualifications

• Experience providing administrative support to senior administrator/executive with calendaring, complex scheduling and supporting meetings.
• Excellent communication grammatical skills and care to precision for written and oral communications.
• Experience working in a demanding, fast-paced environment. Possesses a high level of organization and time management skills to manage time sensitive and competing priorities.
• Must have excellent interpersonal, organizational, and communication skills, and the ability to interact respectfully with all individuals in a diverse multicultural environment.
• Proven ability to cultivate positive working relationships, build and maintain a team based approach, and gain the trust and respect of all levels of internal and external constituencies.
• Demonstrated ability to work with sensitive and confidential matters and perform duties with a high level of professionalism, confidentiality, flexibility, discretion, judgment, diplomacy, and tact.
• Demonstrated knowledge and experience with , standard business office equipment and commonly used software and tools, such as Microsoft Office, electronic mail, and the internet.

Preferred Qualifications

• Prior work experience in a professional research environment or higher education.
• Familiarity with budget justifications and other documents related to federal and private grants.
• Degree program or specialized training and/or significant experience equivalent to a degree.

Appointment Type

Restricted

Salary Information

Commensurate

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Brittany Shelton at [email protected]  during regular business hours at least 10 business days prior to the event.