Part-Time Administrative Assistant, Computer Information Technology & Graphics

This position has a limited duration and is anticipated to last no longer than 1 year.  Continuation depends on funding and business need.  Benefits do apply.

The Computer Information & Technology department is seeking a Limited Duration Administrative Assistant.  This position will be a part-time benefits eligible position.  The position will be responsible for handling all day to day administrative support functions for all grant activities Individual will work independently to administer and provide specialized support.

Pay:

• $16.00 - $18.00

Schedule:

• Monday - Friday, flexible hours

• Proposal Preparation and Submission: Pre-award management participating in the preparation and submission of proposals, fostering collaborative relationships; coordinating with sponsors and the Sponsored Programs Office to review for compliance and meet submission deadlines
• Perform targeted funding searches, communicate with potential funding sources
• Follow up with potential industry sponsors and partners
• Communicate with potential grant partners; organize virtual and in-person meetings
• Funds and Compliance: Manage research and discretionary funds
• Ensure that appropriate expenses are placed on the funds, funds are closed out in a timely matter, and the terms of the contracts are met
• Assist with managing grant timelines and ensures projects are set up, closed, and changed appropriately
• Assist PI with establishing IP Agreements, NDAs, or other contracting activities
• Processes all DIV's, credit memos, reimbursements and hiring documents for fulltime, temp and student hires
• Prepare travel documents and arrangements for PI and CO-PIs
• Reporting and Marketing: Provide up-to-date, accurate reports on the status of research projects and funds to PIs on a monthly basis
• Maintain database or spreadsheet of grant or contract applications, awards, and projects
• Provide and gather information for project reports
• Develop and publish project flyers, promotional materials and news
• Provide information to department social media and web coordinator for posting on grant website and social media
• Organize on-line and in person meetings and events related to sponsored projects
• Communication: Serve as liaison between PIs, University administrative offices, and external agencies, sponsors or partners
• Responsible for clear communication to PIs on standardized information, ensure that all faculty and research staff are aware of any new grant policies and changes
• Foster strong relationship with all appropriate stakeholders

• Full benefits – Medical, Dental, Vision, Short Term Disability, Retirement, Life Insurance and more
• Ten paid vacation days first year of employment
• Ten paid holidays
• University paid and matching contribution to retirement
• University contribution to Health Savings Account –  
  • Plus, a chance to earn more through participating in University Wellness Initiatives
• Employee Wellness Programs
• Paid Parental Leave 
• Tuition remission for you, your spouse and dependent children at any Purdue campus

For more information on our excellent benefit package, please visit: https://www.pnw.edu/human-resources/benefits/
Purdue University Northwest (PNW) is a premier metropolitan university dedicated to empowering transformational change in our students and in our community. We offer two campuses serving approximately 8,800 undergraduate and graduate students. At PNW, we value academic excellence, support growth, and celebrate diversity.
PNW sits between Chicago’s skyscrapers and Lake Michigan’s sandy shores.  You can have all the perks of a world-class city just a short drive away or enjoy the natural beauty of the Indiana Dunes National Park and Lake Michigan just 15 miles away.

• HS Diploma required

• Two years’ administrative support experience

• Ability to work well independently with accuracy and efficiency
• Highly organized and excellent attention to detail
• Ability to manage multiple projects simultaneously and meet deadlines in a team environment
• Self-direction, excellent initiative and creativity while maintaining high quality of work
• Self-motivated and able to use time and resources effectively
• Able to make and implement plans with patience, persistence, and consistency
• Ability to identify and correct problems as they occur
• Outstanding written and verbal skills
• Proficiency in Video Conferencing and Microsoft Office software
• Ability to learn and adapt to system and policy changes

Professional references will be verified prior to any offer of employment. Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.

Purdue University Northwest is an EEO/AA employer fully committed to achieving a diverse workforce.  All individuals, including minorities, women, individuals with disabilities, and protected veterans are encouraged to apply.