Operations Support Assistant and NScD Proposal Coordinator

Requisition Id 12463 

Overview:  

The Neutron Sciences Directorate (NScD) at Oak Ridge National Laboratory (ORNL) operates the High Flux Isotope Reactor (HFIR), the United States' highest flux reactor-based neutron source, and the Spallation Neutron Source (SNS), the world's most intense pulsed accelerator-based neutron source. Together these facilities operate 30 instruments for neutron scattering research, each year carrying out an excess of 1,000 experiments.  NScD seeks to answer big science questions about the fundamental nature of materials at the atomic scale. By answering big science questions, neutrons help spur innovations that improve our daily lives: more powerful computers, more effective drugs, longer lasting batteries, and improved armor for the military.

To learn more about Neutron Sciences at ORNL go to: http://neutrons.ornl.gov . 

We are looking for a highly qualified Operational Support Assistant and NScD Proposal Coordinator to provide administrative and operational support to the Chief Operations Officer (COO), the Programs and Planning Specialist, and the directorate communications office.

Major Duties/Responsibilities:

The selected candidate will perform a full range of office/administrative functions for the COO, communications office, and provide backup support to the directorate office, along with the NScD Proposal Coordinator role. This position facilitates responses to strategic agreement opportunities for NScD, including federal and nonfederal Strategic Partnership Projects (SPP) and Cooperative Research and Development Agreements (CRADA), as well as Funding Opportunity Announcements (FOA) and National Laboratory Program Announcement (LAB) proposal calls, with the objective of ensuring high quality proposals that meet ORNL and DOE requirements.

Responsibilities include:

• NScD Proposal Coordinator – facilitate responses to strategic agreement opportunities and proposal calls.
• SNS Tours Coordinator.
• Assist with organizational communications, website maintenance, and material preparation.
• Manage information flow and communications.
• Maintain a professional office atmosphere.
• Schedule and maintain complex calendars.
• Plan and coordinate on-site and off-site meetings, workshops, conferences.
• Make administrative decisions and judgments within the realm of responsibility.
• Coordinate and prepare domestic and international travel requests.
• Prepare and review written materials per company policy.
• Initiate and maintain commitment/suspense system to track important correspondence.
• Create and maintain electronic filing systems.
• Create requisitions and purchase orders.
• Assure compliance with office procedures and guidelines.
• Identify and recommend changes to enhance organizational performance.
• Assist with special projects and assignments.
• Handle sensitive information with discretion.
• Maintain a consistent work schedule during core hours.
• Deliver ORNL’s mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote diversity, equity, inclusion, and accessibility by fostering a respectful workplace – in how we treat one another, work together, and measure success

Basic Qualifications:

• High School diploma and a minimum of seven years of relevant office experience.
• Excellent interpersonal and communication skills.
• Proficiency in Microsoft Office Suite and Adobe Acrobat.

Preferred Qualifications:

• Associate degree or higher in a related field.
• Previous ORNL or DOE experience.
• Motivated self-starter with the ability to work independently and collaboratively.

Visa Sponsorship:

Visa sponsorship is not available for this position.

Benefits at ORNL:  

ORNL offers competitive pay and benefits programs to attract and retain talented people. The laboratory offers many employee benefits, including medical and retirement plans and flexible work hours, to help you and your family live happy and healthy. Employee amenities such as on-site fitness, banking, and cafeteria facilities are also provided for convenience.

Other benefits include the following: Prescription Drug Plan, Dental Plan, Vision Plan, 401(k) Retirement Plan, Contributory Pension Plan, Life Insurance, Disability Benefits, Generous Vacation and Holidays, Parental Leave, Legal Insurance with Identity Theft Protection, Employee Assistance Plan, Flexible Spending Accounts, Health Savings Accounts, Wellness Programs, Educational Assistance, Relocation Assistance, and Employee Discounts.

This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

If you have trouble applying for a position, please email [email protected].

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply.  UT-Battelle is an E-Verify employer.