Operations Manager

George Mason University, United States

Updated: about 1 year ago
Location: Fairfax, VIRGINIA
Job Type: FullTime
Deadline: 06 Feb 2023

Position Information
Position Information


Department College of Visual & Performing Arts (CVPA)
Alternate Department Description
School of Art
Criminal Background Check Standard Background Check
Motor Vehicle Background Check No
Statement of Economic Interest Not Applicable
Restricted Position?
Job Category Classified Staff
Role (State) Job Title General Administration Supervisor I/Coordinator I
Working Title Operations Manager
Job Type Full-Time
Position Number 01767Z
Recruit Number STF11505
Working Hours
Location Fairfax, VA
Other Location
Pay Band
Salary Commensurate with education and experience.
Web Announcement
Operations Manager, School of Art
George Mason University’s School of Art seeks qualified candidates for the Operations Manager position. The primary purpose of this position is to supervise and coordinate the administrative activities of the School of Art and provide operational support to the School of Art Director, Associate Director, and Assistant Director.
George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment.
Responsibilities:

  • Manage and maintain the appointment schedules of the Director, Associate Director, and Assistant Director of School of Art;
  • Facilitate departmental purchasing for administrative needs, utilizing a university purchase card for small dollar purchases, and coordinating with CVPA Finance for their execution of large dollar purchases on the unit’s behalf;
  • Monthly budget review to identify discrepancies and ensure appropriate action is taken to amend the transactional level detail where warranted;
  • Maintain departmental faculty files and work with the units holding the files of record for full-time and part-time employees (e.g. Provost Office, CVPA Faculty Affairs, CVPA Finance);
  • Maintain and regularly update the School of Art website;
  • Collaborate with the Director to prepare the School of Art Academic calendar, along with the university calendar system (25Live);
  • Conduct internal and external assessments;
  • Facilitate School of Art faculty and visiting artist travel, following established processes/procedures;
  • Manage student scholarship data at the departmental level, ensuring timely and correct data is shared with CVPA Student Services for annual scholarship disbursement;
  • Liaise with CVPA Finance for HR/Payroll processing needs to facilitate special payments to employees, wages assignments, etc.;
  • Act as liaison with CVPA Finance & Administration and providing needed information to those departments;
  • Oversee and implement the broad spectrum of administration of the School of Art’s support functions: interface with CVPA Deans’ Offices, outreach and operations;
  • Supervise front office operations and staff; and
  • Other duties as assigned by the Director of the School of Art.


Required Qualifications:

  • A Bachelor’s degree in a business-related field of study OR equivalent (at least 3+ years preferred) experience working in higher education;
  • Comprehension of the critical value of following university policies and practices without exception;
  • Works with minimal supervision; must be self-motivated and be able to motivate others;
  • The ability to assign, oversee, and supervise administrative staff;
  • Must have ability to meet multiple deadlines while working with constant interruptions;
  • Capable of prioritizing work and adapting to a wide variety of assignments; and
  • Organizational and problem-solving skills, and attention to detail/accuracy.

Preferred Qualifications:

  • 5+ years’ experience working in a higher education administration setting is preferred.
Special Instructions to Applicants
For full consideration, applicants must apply at https://jobs.gmu.edu/ ; complete and submit the online application; and upload a cover letter, resume, and a list of three professional references with contact information.
For Full Consideration, Apply by:
Posting Date 01/23/2023
Job Close Date 02/06/2023
Open Until Filled? No
Telework Friendly?
Mason Ad Statement
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education.
Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.
If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!
George Mason University, Where Innovation is Tradition.
Equity Statement
George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.
Campus Safety Information

Mason’s Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/


Similar Positions