Operations Coordinator

Details

Posted: 19-Mar-24

Location: Chicago, Illinois

Type: Full-time

Salary: Open

Categories:

Other Staff/Administrative
Staff/Administrative

Internal Number: JR25611

Location: Chicago, IL

Job Description:

• Independently performs high-level administrative duties in support of Section functions including coordination of the Clinical Leadership Development Fellowship for Global Surgery.  

• Resolves many office problems independently and facilitates solutions, conferring with supervisor to resolve the most complex issues.

• Coordinates office functions, including developing and implementing office procedures and policies.

• Serves as a resource to faculty and colleagues in interpreting Department, University, and Hospital policies and guidelines.

• Receives, processes, and tracks all bills and expense reimbursements.

• Researches, compiles and analyzes data to create reports, proposals and other documents including but not limited to financial and monthly reports.

• Composes and edits correspondence, training materials, and Web content.

• Oversees and maintains the physical office space, ordering equipment repairs, upgrades, and office supplies.

• Manages special projects, functions, and events related to the Section including visitor applications and orientations and various outreach events.

• Manages continuing medical education (CME) courses, including the completion of CME applications and coordinating all event-planning details.

• Works with faculty prior to the course to prepare course materials, coordinates all event-planning details, works with legal on required contracts, and invoices companies after the courses are completed.

• Assists the Section Administrator in setting up processes with Legal, Pharmacy and other related departments in the hospital. 

• Researches complex scientific information (i.e. Scholarly publications), submits budget applications, and creates learning objectives to include in the CME applications. 

• Assists monitoring finances for the clinical section. Provides management with regular updates and ensures that spending limits are adhered to and are within budget.

• Conducts regular studies and projects, including the development and enhancement of funding opportunities by working closely with the faculty in the section.

• May act as a liaison between the section and other University departments.

• Performs other related work as needed.

Preferred Qualifications

Education:

• Bachelor's Degree.

Experience:

• Experience in a healthcare or academic medical environment, including knowledge in areas of patient advocacy, medical terminology, access, and billing/collections.

Preferred Competencies

• Excellent oral and written communication skills. 

• Excellent interpersonal and customer service skills. 

• Ability to handle sensitive and confidential situations and information with absolute discretion. 

• Maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines. 

• Excellent problem-solving skills. 

• Ability to use appropriate resources to resolve an issue. 

• Ability to follow an issue through to resolution. 

• Considerable skill in working both independently and as a team member. 

• Ability to take initiative and organize and complete projects with minimal supervision. 

Application Documents

• Resume (required)

• Cover Letter (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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