Operations Coordinator, Executive Education

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Position Summary:

Florida Atlantic University is seeking an Operations Coordinator, Executive Education - Boca Raton, FL.

The FAU College of Business is one of the largest AACSB-accredited colleges of business in the United States with more than 8,500 students. The college has six departments and an impressive offering of degree programs at both the undergraduate and graduate levels (including Ph.D.) as well as many online, executive, and certificate programs. The College of Business was named one of the 2011 "Best Business Schools" by The Princeton Review as well as one of America's "Top 50 Business Schools for Entrepreneurs" and "Top 25 Online Business Programs" by U.S. News and World Report. The FAU Sports Management MBA is ranked in the "Top 10 Worldwide" by Sport Business International. For more information about the FAU College of Business, please visit http://business.fau.edu .

The position will assist in the planning, coordination, and execution of projects and events.

Summary of Responsibilities:

• Responsible for creating Purchase Orders.

• Responsible for processing invoices and working with the controller’s office to submit appropriate documentation to process the payments.

• Process spend authorizations for faculty, staff, and students.

• Inventory Management to include the Ordering Supplies for Daily Operations, Events, and Exec Ed Classes.

• Planning, coordination, and execution of projects and events with co-workers, various university departments and community partners.

• Event Management (food ordering, porter service, event set up, room booking, parking, staffing).

• Responsible for setting up refreshments and catering on evenings and weekends for students and faculty.

• Liaise with internal and external constituents to identify and define requirements, scope, and objectives.

• Other job-related duties as assigned.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php

• Sick Leave Pool Program

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

A master's degree from an accredited institution in an appropriate area of specialization, or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of related experience required.
Preferred Skills and Experience:
● Data entry skills
● Proficiency in English and in MS Office Suite
● Customer service orientation and negotiation skills
● High degree of accuracy and attention to detail
● Solid organizational skills, including multitasking and time-management.
● Strong client-facing and teamwork skills
● Ability to resolve routine problems as they arise and recommend how problems can be resolved
● Exercise some independent judgment in following established procedures where alternatives are limited.
The Operations Coordinator position requires a service minded, well-organized, detail-oriented person with strong interpersonal and written/verbal communication skills and a good multi-tasker.
The position requires an outgoing individual who enjoys providing a high level of service and assisting other people.
This individual should know how to prioritize tasks, work well under deadlines/pressure, does not mind work in a fast-paced environment, and is a team player with a flexible schedule.
Teamwork is important in this position to build collaborative relationships with colleagues and customers representing diverse cultures, races, ages, genders, religions, lifestyles, and viewpoints."

Salary:

$50,000 to $55,000 per year.
Exempt Administrative, Managerial, Professional (AMP)

College or Department:

Executive Education Department.

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8am - 5pm. Weekends and Nights as necessary.
*Weekend and Weeknights required for appropriate staffing of events.
* Provide support during the Executive Education classes on weeknights and weekends.

Application Deadline:

2024-04-09

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMODATIONS:
Individuals with disabilities requiring accommodation, please call 561-297-3057. 711