Operations Associate

Department
 

Becker Friedman Institute – Development Innovation Lab

About the Department
 

The Becker Friedman Institute for Economics (BFI) works with the Chicago Economics community to turn its evidence-based research into real-world impact. BFI takes a unique approach to bridging the divide between academic researchers and decision-makers in the business community and government by translating and packaging the rigorous work of the Chicago Economics community into accessible formats, and proactively sharing those findings with relevant decision-makers and thought leaders around the globe. BFI is a collaborative platform serving the University of Chicago Booth School of Business, the Kenneth C. Griffin Department of Economics, the Harris School of Public Policy, and the Law School. For more information visit https://bfi.uchicago.edu.

Job Summary
 

The job provides professional support and solves straightforward problems for a broad range of business operations and academic activities. May assist with developing and implementing office procedures and policies and ensures compliance.

Responsibilities

• Supports the day-to-day operations of the Development Innovation Lab (DIL) at the Becker Friedman Institute (BFI).
• Aids as needed on overall employee experience.
• Responsible for key aspects of onboarding.
• Manages building access of DIL employees and visitors through CBORD.
• In cooperation with the People Operations Manager and BFI Operations Manager orders IT equipment for new hires and assists with the general onboarding process.
• Maintains inventory of DIL IT equipment.
• Oversees management of office supplies, as well as the day-to-day purchase of goods and services.
• Assists, as needed, on particular financial duties in coordination with the Senior Finance Manager.
• Provides additional project support as assigned by the Senior Finance Manager and the Executive Director.
• Works as needed with facilities to manage key issues or concerns with BFI allocated space.
• Responsible for training office staff on office procedures and compliance protocols. Coordinates special projects.
• Assists in the monitoring of the various financial and budgetary activities, including vendors contracts.  Preparing and monitoring the budget for a unit.
• Researches and analyzes data to create reports, and may create other reports for grants and contracts.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

• Bachelor's degree in business or related field.

Experience:

• At least two years of progressively responsible administrative experience.

Technical Skills or Knowledge:

•  Proficient with Buysite, GEMS, and Workday.

Preferred Competencies

• Must have a passion for making organizations and team work.
• Must be a self-starter with a high level of attention to detail.
• Strong written, interpersonal, and verbal communication skills.
• Manage multiple projects simultaneously and meet tight deadlines.
• Excellent organizational skills.
• Interest in overall employee experience and ability to positively impact that experience.
• Work both independently and as a team member.
• Knowledge of procurement and finance systems.
• Superior degree of professionalism.

 Application Documents

• Resume/CV (required)
• Cover Letter (required)
• Three Professional References Contact Information(required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Administration & Management

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Applicant Inquiry Form. <span>Applicant Inquiry Form</span> The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Department
 

Becker Friedman Institute – Development Innovation Lab

About the Department
 

The Becker Friedman Institute for Economics (BFI) works with the Chicago Economics community to turn its evidence-based research into real-world impact. BFI takes a unique approach to bridging the divide between academic researchers and decision-makers in the business community and government by translating and packaging the rigorous work of the Chicago Economics community into accessible formats, and proactively sharing those findings with relevant decision-makers and thought leaders around the globe. BFI is a collaborative platform serving the University of Chicago Booth School of Business, the Kenneth C. Griffin Department of Economics, the Harris School of Public Policy, and the Law School. For more information visit https://bfi.uchicago.edu.

Job Summary
 

The job provides professional support and solves straightforward problems for a broad range of business operations and academic activities. May assist with developing and implementing office procedures and policies and ensures compliance.

Responsibilities

• Supports the day-to-day operations of the Development Innovation Lab (DIL) at the Becker Friedman Institute (BFI).
• Aids as needed on overall employee experience.
• Responsible for key aspects of onboarding.
• Manages building access of DIL employees and visitors through CBORD.
• In cooperation with the People Operations Manager and BFI Operations Manager orders IT equipment for new hires and assists with the general onboarding process.
• Maintains inventory of DIL IT equipment.
• Oversees management of office supplies, as well as the day-to-day purchase of goods and services.
• Assists, as needed, on particular financial duties in coordination with the Senior Finance Manager.
• Provides additional project support as assigned by the Senior Finance Manager and the Executive Director.
• Works as needed with facilities to manage key issues or concerns with BFI allocated space.
• Responsible for training office staff on office procedures and compliance protocols. Coordinates special projects.
• Assists in the monitoring of the various financial and budgetary activities, including vendors contracts.  Preparing and monitoring the budget for a unit.
• Researches and analyzes data to create reports, and may create other reports for grants and contracts.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

• Bachelor's degree in business or related field.

Experience:

• At least two years of progressively responsible administrative experience.

Technical Skills or Knowledge:

•  Proficient with Buysite, GEMS, and Workday.

Preferred Competencies

• Must have a passion for making organizations and team work.
• Must be a self-starter with a high level of attention to detail.
• Strong written, interpersonal, and verbal communication skills.
• Manage multiple projects simultaneously and meet tight deadlines.
• Excellent organizational skills.
• Interest in overall employee experience and ability to positively impact that experience.
• Work both independently and as a team member.
• Knowledge of procurement and finance systems.
• Superior degree of professionalism.

 Application Documents

• Resume/CV (required)
• Cover Letter (required)
• Three Professional References Contact Information(required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Administration & Management

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Applicant Inquiry Form. <span>Applicant Inquiry Form</span> The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.