Operations and Systems Coordinator (SAL 8)

Operations and Systems Coordinator (SAL 8)

Summary:
Under the general direction of the Dean of Labor and direct supervision of the Assistant Director of Operations and
Systems, the Operations has primary responsibility for the financial components of the Student Labor Program,
including maintenance of a $4 million budget and processing of scholarship disbursements for ~1500 students. Secures
and maintains documentation for paperwork related to student position assignment and scholarship disbursements. This
role is responsible for supporting the maintenance of all program operations and systems.

Minimum Qualifications Required:

Education required to ensure success in this position:
• Bachelor’s Degree, required

Experience required to ensure success in this position:
• Substantial payroll experience in a large organization;
• Experience preparing budget projections;
• Accounting experience
• Experience reconciling budgets on a monthly and yearly basis;
• Experience in a higher education office environment preferred;
• Experience supervising professional or student staff members

Special skills, knowledge and abilities:
• Excellent communication and organizational skills;
• Excellent mathematical skills and attention to detail;
• Ability to interpret, accurately communicate, and ensure compliance with college and outside policies related to
employment in general, the Student Labor Program, and the Federal Work Study Program;
• Expertise in various office-based computer programs including MS Office and MS Outlook (experience with

Banner administrative data modules strongly preferred);
• Efficient planner for processing large volumes of work on a timely basis with a student staff working part-time
and at variable hours;
• Ability to function efficiently under pressure to meet schedules, and willingness to work hours needed to
complete work on time for student payment periods and other deadlines;
• Reliable and honest, a quick learner, adaptive to change;
• Possess an aptitude for working positively with a diverse student workforce and have a positive interpersonal
communication style with a service-oriented professional attitude.

License, certification, or registration necessary:
• None required

Physical requirements:
• Must be able to sit for extended periods of time with computer use;
• Must be able to frequently use computers and other standard office equipment;
• Requires clear and effective communication;
• Ability to maintain a high level of energy is a plus.

Environmental conditions:
• Indoor fast-paced office environment and out of office visitation and support of ~100 labor departments with
diverse work environments

Ability to operate the following vehicles or equipment:
• Ability to operate office equipment, including printers, scanners, etc.

Primary Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and/or ability required. Regular and predictable attendance is essential. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Oversee and maintain the work scholarship disbursement process (preparation, processing, reporting, and
analytics).
• Responsible ensuring student’s enrollment in a practical educational position within the labor program (eg. labor
status forms).
• Gatekeeper for maintaining the essential daily processes and procedures to ensure the data integrity and accuracy
of payment and enrollment records in the Banner, I-9, TRACY/UltraTime, and the on-line forms site. Including
working closely with the Assistant Director of Operations & Systems in their role to ensure the accuracy,
synchronization and required maintenance/support of the Labor Program system infrastructure.
• Collaborate with others to maintain accuracy in all elements of reporting and payments-related documentation
and processes.
• Coordinate the student work scholarship disbursement schedule within the College calendar with Student
Financial Aid Services, Student Accounts, Information Technology, and Human Resources; serve as a liaison with
all departments on all payment details, informing generally and specifically as questions arise.
• Input, and monitor all payment data and position records to assure compliance with institutional policies
(allocations, grade restrictions…), federal statutes, and regulations.
• Participate in program and other campus-wide events as needed (e.g., Student Orientation, Berea Labor Day …).
• Reconcile records with the budget at the end of fiscal year.
• Process the student payments accurately and in a timely fashion for approximately 1,500 students whose time is
recorded and submitted by approximately 100 departments during the regular academic and summer terms.
• Support the Assistant Director of Operations & Systems in providing the day-to-day operational support needed
for a merged Labor Program/Student Payment Office. The responsibility includes assisting with the hiring,
training, scheduling, evaluating, and providing leadership for the student staff.
• In support of Berea College’s great commitments this position requires student supervision. The fourth great
commitment is to promote learning and serving in community through the student labor program, honoring the
dignity and utility of all work, mental and manual, and taking pride in work well done. The Supervision would
include scheduling, assigning and approving work performed. Developing students about common workplace
acumen and giving them tangible work experience is an expected outcome. To learn more about the student labor
program and requirements on this position see: Labor Program Goals

Other roles/duties will be assigned as necessary to assist the College in the attainment of the goals set forth and the
enhancement of a positive, respectful learning environment for all staff, faculty and students

Founded in 1855, Berea College achieved national distinction as the first coeducational and interracial college in the South. Berea has a longstanding commitment to interracial education and is one of the most racially diverse private liberal arts colleges in the United States. With an emphasis on service to Appalachia and beyond, Berea enrolls 1,600 students from 43 states and U.S. territories and more than 70 countries. Berea College admits students who are unable to afford tuition and provides all of them a no-tuition promise, valued at more than $178,000. Berea’s students excel in the College’s supportive yet demanding academic environment, and many are the first in their families to attend college. As one of only nine federally recognized Work Colleges, all Berea students are expected to work 10-12 hours weekly in various positions across campus. Berea College was again named one of the nation’s “Best Institutions for Undergraduates to Earn their College Degree” in the 2022 edition of The Princeton Review’s book, The Best 387 Colleges. Berea also appeared on four other lists within the publication: Best Colleges in the Southeast; Best Value Colleges; Best Green Colleges; and Tuition Free Schools. Berea College is ranked #148 by The Princeton Review – the highest-ranked Kentucky college, and the #3 “Best Value College” in the nation. Berea is one of only two private institutions ranked in the Top 10 for Value in the Wall Street Journal/Times Higher Education (THE) 2022 College Rankings. The Washington Monthly ranks Berea College #13 among the nation’s liberal arts colleges, recognizing Berea for maintaining “consistently high rankings thanks to their economic diversity, relatively strong graduation rates, and commitment to meeting students’ financial need.” U.S. News and World Report Rankings lists Berea as #30 among National Liberal Arts Colleges, including ranking Berea #1 in Service Learning, #2 for Most Innovative Schools, #3 in Co-ops/Internships, #4 in First-year Experiences, and tied for #13 in Best Undergraduate Teaching.

Located where the Bluegrass Region meets the Cumberland Mountains, the town of Berea (pop. 16,000) lies forty miles south of Lexington and is approximately two hours from Cincinnati, Louisville, and Knoxville. More information about Berea College is available at www.berea.edu.

Berea College, in light of its mission in the tradition of impartial love and social equality, welcomes all people of the earth to learn and work here.

Berea College is always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this applicant friendly, online job application!

Berea College is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status.

Note to Prospective Employees:

Each year, Berea College Public Safety publishes an annual report to the campus to make public crime statistics, policies, and procedures for Berea College.  This Annual Security Report, required by the Jeane Clery Act, Minger Act, and the Student Right To Know Act is now available for review.  For a full, printable version of the ASR, you can click here: https://www.berea.edu/public-safety/annual-security-report-2019/

For a policy-by-policy version that is easier to read and browse, please visit Public Safety’s website here: https://www.berea.edu/public-safety/annual-security-report-2019/