Office Support Associate - Chemistry Department

University of North Texas at Dallas, United States

Updated: 13 days ago
Location: Denton, TEXAS
Job Type: FullTime
Deadline: ;

Position Details
Position Information


UNT System Overview
Welcome to the University of North Texas System . The UNT System includes the University of North Texas in Denton and Frisco , the University of North Texas at Dallas and UNT Dallas College of Law , and the University of North Texas Health Science Center at Fort Worth . We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu.
Posting Title Office Support Associate - Chemistry Department
Department UNT-Chemistry-121200
Job Location Denton
Full Time/Part Time Full-Time
Retirement Eligibility TRS Eligible
Additional Retirement Information
For more information on retirement plan options, please visit https://hr.untsystem.edu/benefits/retirement-plans/index.php .
Salary Information Salary commensurate with experience
Department Summary
The University of North Texas (UNT) is a Carnegie R1 research university and a federally designated Hispanic-Serving Institution and Minority-Serving Institution, with a diverse population of over 40,000 students. UNT is located in Denton, a cultural hot spot on the northern edge of the Dallas-Fort Worth Metroplex, one of the fastest growing metropolitan areas in the country. The UNT Chemistry Department serves this diverse population of students through both undergraduate degrees (B.S., B.A.) and advanced degrees (M.S. and Ph.D.). Over 4000 undergraduates enroll in our large General Chemistry and Organic Chemistry lab and lecture courses each year. Our graduate program, currently with over 100 students, is focused on training the next generation of scientists in research. Our research-active faculty members pursue research in diverse areas ranging from materials chemistry to medicinal chemistry, with 80% of them receiving external financial support for their research through grants and contracts. Fulfilling our educational and research missions requires dedication to excellence and a strong sense of community among our outstanding staff and faculty members.
Position Overview
This position serves as the front desk staff member in the Chemistry Department main office and responds to needs of faculty, staff, and students who are seeking assistance. The position is also responsible for carrying out many administrative functions of the Chemistry Department main office, in coordination with the Department Chair and Chair’s Assistant, including student teaching evaluations, routing grade appeals, travel coordination, textbook/course material coordination, and completion of the annual departmental factbook.

Additional Posting Details


Minimum Qualifications

High school diploma and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.
Knowledge, Skills and Abilities

• Advanced customer service skills.
• Knowledge of Microsoft Office.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.
Preferred Qualifications
  • Proficiency with Microsoft Word and Excel.
  • Experience working in an academic environment with students & facutly
Required License / Registration / Certification
Work Schedule
A typical Monday – Friday office work schedule is expected.
Driving University Vehicle No
Security Sensitive This is a security sensitive position.
EEO Statement

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title Office Support Associate
Physical Requirements Lifting up to 10 pounds, Reaching, Sitting, Standing, Writing, Talk or Hear, Ability to communicate

Job Duties


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Responsible for greeting visitors to the Chemistry Main Office, providing or directing visitors to assistance, and answering the main departmental phone number.
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Set up student teaching evaluations (SPOT) for all instructors, including faculty, adjuncts, and lab and classroom TAs, including department-specific evaluation questions. Save and archive individual evaluation reports and create summary spreadsheets each semester from reports.
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Copy and organize course exams, quizzes, and handouts as specified by instructors. Secure in exam/copy drawer when complete and maintain security.
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Assist faculty and students with scheduling conference rooms (CHEM 105, 206, 307E) on electronic calendars
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Check the CHEM 105 calendar each morning to stay aware of events and make plans to assist with faculty and student needs. Help with coffee and refreshment set-up for student defenses and other events as requested
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Prepare travel documents and travel arrangements for departmental faculty, staff & students. Process requests for approval of travel, pay conference registrations by P-card, and follow up on reimbursement checks
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Order supplies for use in the Main Office
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Prepare and publish Faculty & Instructor Schedule with office hours and phone list for each semester
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Monitor main office copy machine maintenance, coordinate repairs, and notify department and find alternative copy solutions when copier is down.
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Annual preparation of the Departmental Fact Book. Gather faculty accomplishments and statistics from their Annual Review reports. Update the factbook with material, to then be proofed by professors and finalized by Department Chair. Publish on department Web page.
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Coordinate all departmental class/lab textbook adoptions from the UNT bookstore and request desk copies of textbooks as needed
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Distribute US /Campus mail in faculty, staff, and graduate student mailboxes
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Backup RMR (Records Management Representative) for Faculty & Student records for the Chemistry Department – focus on student records (primary RMR is the Chair’s Assistant)
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Assist the Chair’s Assistant with set-ups & clean-ups for departmental events as needed
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Distribute department-owned teaching technology items, including webcams and electronic tablets, to instructors. Keep an inventory of these items and ensure they are returned when no longer in use
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Accept course concerns and grade appeals from students and route to the Department Chair or designee.  Maintain archives for departmental records

Posting Detail Information


Posting Number S8064P
Position End Date (if temporary)
Special Instructions to Applicants
Please provide a cover letter indicating your qualifications and your interest in the position, a resume, and a list of 2-3 professional references with contact information. We will notify you before contacting any of these references.
Quicklink for Posting https://jobs.untsystem.edu/postings/81515