Office Supervisor, Full Time

Current Employees:

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Department: Environmental Services - UMH

Shift: 8:00AM - 4:30PM

The Office Supervisor supervises a variety of office functions, including but not limited to clerical work, data maintenance, and department operations. Additionally, the Office Supervisor establishes work procedures and standards to improve the efficiency and effectiveness of assigned operations, in addition to reviewing and evaluating the work and performance of office staff.

CORE JOB FUNCTIONS:

• Establishes staff work schedules. Directs workflow to accommodate peak periods and resolves scheduling problems among assigned personnel.

• Guides, motivates, and develops subordinate employees; conducts performance evaluations for staff.

• Manages the office to ensure effective telephone and mail communications both internally and externally to maintain professional image.

• Supervises and coordinates overall administrative activities for the office.

• Supervises the maintenance and alteration of office areas and equipment as well as layout, arrangement and housekeeping of office facilities.

• Negotiates the purchase of office supplies and furniture, office equipment, etc. for the entire staff in accordance with company purchasing policies and budgetary restrictions.

• Supervises the maintenance of office equipment, including copier, fax machine, etc.

• Manages the day-to-day operations of the facility (such as recycling, changing light bulbs, heat problems, water problems, general repairs in the department, cube problems, etc.) and works with Facilities Management to have identified concerns addressed.

• Participates as needed in special department projects.

• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS:                                                                                                        

• Associate’s degree in related field

• Minimum 3 years of relevant experience

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:

Staff

Pay Grade:

H5