Office Supervisor

91648BR

Campus: Tempe

Office Supervisor

Job Description

The Arizona State University Alumni Association is seeking an Office Supervisor to oversee a variety of administrative support functions for the department. The ideal candidate will be self-motivated, have high attention to detail, and have exceptional organizational skills. This position supports a fast-paced, highly active team and a variety of events and programs engaging ASU alumni in Arizona and around the globe.

Job Family

Clerical & Admin Support

Department Name

Alumni Association

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$50,000 - $53,500 per year; DOE

Essential Duties

• Assists the Vice President and Assistant Vice President of the Association
• Answers phones, greets visitors and directs questions to appropriate staff
• Assists with coordinating events, including registration, arranging for equipment and catering
• Supervises, monitors, and coordinates activities of student workers
• Supervises Office Specialist/Receptionist
• Oversees operation of the Alumni front desk
• Assists with the onboarding of student workers and new staff
• Serves as financial liaison for Alumni chapters
• Manages annual scholarship application updates and downloads committee reviews
• Administers office travel paperwork
• Oversees distribution/mailing of materials to Alumni Association constituencies
• Professionally handles multiple priorities with accuracy and efficiency

Minimum Qualifications

Six years of office/clerical experience, which includes two years of lead experience; OR, Associate's degree in Office Administration, Business Administration or a related field AND four years of clerical/administrative experience which includes two years of lead experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Knowledge of office management principles and practices.
• Knowledge of standard practices in area of assignment.
• Knowledge of supervisory principles, practices and techniques.
• Evidence of effective communication skills, both verbal and written.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
• Required to stand for varying lengths of time and walk moderate distances to perform work.
• Occasional bending, reaching, lifting, pushing and pulling up to 25 pounds.
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts.
• Ability to clearly communicate to perform essential functions.
• May require driving a vehicle and/or cart to various on/off campus event sites.

Department Statement

The ASU Alumni Association serves to advance Arizona State University by strengthening the connections and enriching the lives of more than 620,000 alumni around the world, engaging students, alumni and friends in tradition-rich activities and events, and supporting them through an extensive chapter network and affinity groups.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.