Office Specialist Sr

98310BR

Campus: Tempe

Office Specialist Sr

Job Description

As the Office Specialist, you will be the initial point of contact and at the center of our department's daily operations. In this role, your primary focus will be delivering high-value customer service to partners, students, faculty, and staff. You will be responsible for executing a diverse range of intricate office and clerical support tasks directly tied to our department, demanding a profound understanding of specialized functions. Drawing on this specialized knowledge, you will work independently to assess and address administrative matters within established guidelines. Whenever complex issues or matters requiring policy deviations arise, you will have access to guidance and leadership from your supervisor. Additionally, you will take charge of monitoring and coordinating the activities of team members operating within your assigned function.

Job Family

Clerical & Admin Support

Department Name

Dept Animal Care Technologies

Full-Time/Part-Time

Full-Time

VP Code

KNOWLEDGE ENTERPRISE DEV

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$20.20 - $21.38 per hour; DOE

Close Date

27-February-2024 - REPOSTED

Essential Duties

• Provide high-quality customer service in person, by telephone, and by email
• Submit weekly department supply orders and distribute items when received.
• Operate office equipment such as copiers, calculators, word processors, computers, and other equipment found in the office; use multiple computer software systems and applications to complete daily work functions.
• Draft/compose standard correspondence to staff and vendors.
• Manage key requests and key inventory.
• Manage building access including Sun Cards, contractor cards, and keys.
• Shipping, receiving, and distribution of mail and packages, including live animals.
• DEA drug receiving, processing, and distribution.
• Update the DACT and Vivarium contact lists as needed.
• Process and log animal health reports into SharePoint.
• Serve as the office point person to assist with onboarding new staff.
• Serve as back-up for financial needs and animal ordering.
• Back up student worker responsibilities when necessary.
• Logistics management for DACT activities:
  • Support DACT meetings (e.g., room reservations, minutes, and attendance sheets).
  • Schedule, advertise, and organize in-services, training, and other events.
  • Maintain training records spreadsheets.
  • Oversee AALAS Learning Library subscriptions.
  • Maintain the department NHP bite kit information and instructions.

Minimum Qualifications

Five (5) years of increasingly responsible office/clerical experience, which includes one (1) year in a directly related function; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Three (3) years of office/clerical experience OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills, and abilities have been achieved.
• Experience providing excellent customer service
• Experience in dealing with a wide range of topics, including confidential and sensitive information.
• Experience in recording, filing, and updating documents
• Experience in using office equipment such as computers, fax machines, scanners, and copiers.
• Experience with data entry; MS Office Applications (Work, Excel, Outlook).

Working Environment

• Sit or stand for prolonged periods of time
• Work collaboratively across various departments within the University as well as with diverse populations and groups
• Walk throughout campus for meetings or events, regardless of the weather
• Uses a computer, keyboard, manipulates computer mouse, telephone, printer, fax, and copier
• Maintain databases and developing reports
• Schedule appointments and maintain calendar
• Communicate to perform essential functions
• Regular activities require ability to quickly change priorities which may include and/or subject to resolution of conflicts, problem solving, and teamwork.
• Work with animals
• Position has specific vaccination requirements, such as MMR, hepatitis B, polio or tetanus
• Position require the person to wear a respirator

Department Statement

ASU is committed to the ethical and humane treatment of animals in advancing research that benefits humans, animals, and the environment. ASU’s Animal Care and Use Program provides animal housing, husbandry, and veterinary care; trains researchers on safe and ethical procedures; and ensures compliance with federal, state, and
university regulations. The Department of Animal Care and Technologies (DACT) provides exemplary care to all animals housed on campus and technical support to all investigators and instructors who use animals to advance education and knowledge. Learn more about ASU's commitment to animal care at  https://researchintegrity.asu.edu/animals

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume and Cover Letter should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.