Office Specialist Sr

88172BR

Campus: Tempe

Office Specialist Sr

Job Description

Performs a variety of administrative, skilled or technical work of a specialized nature and/or provides first level supervision of office staff.

Job Family

Clerical & Admin Support

Department Name

Center for Evol Med & Pub Hlt

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$42,016 - $45,000 per year; DOE

Close Date

14-February-2023

Essential Duties

• Manages or assists in the management of the director's calendar. 
• Coordinates or assists with events, may include arranging equipment and catering; sending invitations and managing RSVPs. 
• Compiles, prepares, and maintains background material related to meetings, events and travel; coordinates and tracks follow-up.
• Provides word processing, and processing of correspondence and e-mail.
• Answers phones, greets visitors, and directs questions to appropriate offices for resolution.
• Maintains files; completes requests, records, submits and tracks purchases.
• Provides back-up to other staff in the office.

Minimum Qualifications

Five (5) years of increasingly responsible office/clerical experience, which includes one (1) year in a directly related function; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience working at a College or University
• Evidence of effective communication skills
• Experience providing administrative support
• Experience with software programs such as Microsoft Office including Outlook, Excel, Word and PowerPoint, Concur, Sunrise, Peoplesoft, Workday, Canvas, and Slack

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse
• Work collaboratively across various departments within the University as well as with diverse populations and groups
• Use computers effectively – including inputting, reviewing and retrieving information, extended periods of viewing screen and using mouse and keyboard

Department Statement

The Center for Evolution and Medicine seeks an Office Specialist Sr., based at the Tempe campus, to provide support to the Center and its Director. Under general supervision will perform a variety of administrative tasks.

Flexible work arrangements are available in an alternative or hybrid schedule but will be based on the work and the needs of the Center and pending leadership approval.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.