Office Services Clerk II, Advanced Technology Education Center

Wayne State University, United States

Updated: 10 months ago
Location: Warren, MICHIGAN
Deadline: The position may have been removed or expired!

Wayne State University is searching for an experienced Office Services Clerk II, Advanced Technology Education Center at its Advanced Technology Education Center (ATEC) location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.:

Position Purpose

Perform a variety of routine clerical and general office duties in an assigned academic or administrative unit in a School, College, Division or Center/Institute of the University.

Essential Functions

Compile, calculate and provide reports, statements or information regarding the personnel or activities of an assigned unit, e.g. summary of travel expenses, status reports of program applicants and academic examination score reports.

Provide typing duties of a standard and non-standard nature in support of an assigned unit of the University.  Compose straight forward correspondence, type grants and manuscripts as well as routine University forms.

Perform receptionist duties to ensure messages and correspondence are relayed in a timely and accurate manner.  Receive, direct and screen calls; take messages.

Perform basic bookkeeping duties requiring the use of the Financial Accounting System (FAS), internal billing systems or the General Billing System (GBS).  Prepare and process billings; track requisitions and expenditures; receive and post payments.

Perform scheduling duties as required by assigned unit.  Schedule meetings and appointments, make travel arrangements and reserve classrooms and media equipment to assist with the punctual and efficient operation of events, seminars and courses.

Maintain, modify and update the record of an assigned unit.  Retrieve and compile information and purge files in order to provide current and accurate data.

Monitor and keep inventory of office supplies and forms and place orders as needed to maintain appropriate supply levels.

Prepare and process time reports and payroll actions.  Review and correct time-sheets and exception reports to assist with the accurate and timely payment of University personnel.

Provide functional supervision to clerical support personnel.  Assign and review work.  Train in appropriate methods and procedures.

Perform related work as assigned.


Unique duties:

Open and close the office and maintain a secure area.

Flexible schedule and location by semester. Evening schedule. Some weekend work as needed.

This first semester the schedule is as follows:

  •  Monday through Thursday at ATEC 1PM-9:30PM
  • Friday 8:30AM-5:00PM at UCM

THIS DESCRIPTION IS INTENDED TO INDICATE THE KINDS OF TASKS AND LEVELS OF WORK DIFFICULTY THAT WILL BE REQUIRED OF POSITIONS THAT WILL BE GIVEN THIS TITLE AND SHALL NOT BE CONSTRUED AS DECLARING WHAT THE SPECIFIC DUTIES AND RESPONSIBILITIES OF ANY PARTICULAR POSITION SHALL BE. IT IS NOT INTENDED TO LIMIT OR IN ANY WAY MODIFY THE RIGHT OF ANY SUPERVISOR TO ASSIGN, DIRECT AND CONTROL THE WORK OF EMPLOYEES UNDER THEIR SUPERVISION. THE USE OF A PARTICULAR EXPRESSION OR ILLUSTRATION DESCRIBING DUTIES SHALL NOT BE HELD TO EXCLUDE OTHER DUTIES NOT MENTIONED THAT ARE OF SIMILAR KIND OR LEVEL OF DIFFICULTY.


Minimum Qualifications:

High school graduate with some progressive clerical or secretarial experience or an equivalent combination of education and/or experience.

Ability to operate standard office equipment including word processor, personal computer and software needed for storing, retrieving, formatting and integrating data.

Experience providing functional supervision or work leadership desired.

Good organizational skills.

Ability to communicate effectively with others.

Ability to perform basic bookkeeping duties.

Ability to type with speed and accuracy, including medical, legal or bilingual terminology.

May be required to use transcription skills.

 Typically, incumbents have held lower level clerical and/or secretarial positions.


Preferred qualifications:

Ability to adjust schedule and location which will depend on needs of facilities each semester.

The locations that this position will service are the Macomb Education Center (MEC), The University Center Macomb and The Advance Technology Education Center (ATEC). Ability to work regular evening schedule (till 9:30 PM) and some weekends.

This first semester the schedule is as follows:

  • Monday through Thursday at ATEC 1PM-9:30PM
  • Friday 8:30AM-5:00PM at UCM

School/College/Division:

H92 - Student Affairs


Primary department:

H2007 - Macomb Univ Center


Employment type:
  • Regular Employee
  • Job type: Full Time
  • Job category: Staff/Administrative

Funding/salary information:
  • Compensation type: Annual Salary
  • Salary minimum: $29,739
  • Salary hire maximum: $35,683

Working conditions:

Normal office environment.

This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.


Job openings:
Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.


Equal employment opportunity statement:

Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.


Similar Positions