Office Operations Coordinator - Plattsburgh, NY

This position will serve as the Office Operations Coordinator for Cornell Cooperative Extension Association of Clinton County and will provide administrative direction, management and coordination for all Association Operations as well as assigned local human resources, facility, and information technology responsibilities. This position will also provide high level support to the Board of Directors and the Executive Director as identified. This position performs a moderate amount of highly complex tasks to support the Association, within the Human Resources and Information Technology areas. This position will work closely with the SBN Human Resources and IT Leads to ensure that functional area best practice recommendations are implemented in accordance with established timeframes. This position will reach out to SBN functional area Leads for assistance and troubleshooting, as needed. This position will perform job duties with a high level of initiative and discretion, while maintaining a high level of confidentiality.

    

IMPORTANT INFORMATION FOR APPLICANTS:
PLEASE READ BEFORE APPLYING

All applicants must apply online by close of day on February 21, 2024 to be considered for this position. All applicants must submit a complete application online, which includes: cover letter, resume and three (3) references.

All External Applicants (including applicants currently employed by Cornell Cooperative Extension in Associations other than the Association advertising this career opportunity) must submit his/her application materials via the "APPLY" button located within this job posting.

All Internal Applicants (current employees working for the Association advertising this career opportunity) must apply online via his/her Workday account, which may be accessed here: http://workday.cornell.edu/ . 

Please contact Elizabeth Revette, Office Manager at 518-561-7450 with questions. 

POSITION DETAILS:

This position is a full-time non-exempt position, 35 hours per week. The hourly rate for this position is $20.00. This position, based on eligibility, offers a comprehensive benefit package, to include: health and dental insurance, NYS retirement, vacation, sick and personal leave.

POSITION INFORMATION:

Required Qualifications:

• Associate’s Degree or Equivalent Education (High School Diploma/GED and 1 year of transferrable functional experience).
• Experience relevant to the role of the position.
• Experience in the field of Human Resources and Information Technology.
• Experience working in a networked environment.
• Experience working with Windows Server and Windows OS.
• Demonstrated ability to effectively utilize Human Resources Information Systems (HRIS) for the purposes of employee payroll and benefits administration.
• Demonstrated ability to create and maintain complex and unique databases of information.
• Valid NYS Driver’s License and the ability to meet travel requirements associated with this position.
• Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
• Demonstrated ability to maintain a high level of confidentiality.

                                                               

Preferred Qualifications:

• Demonstrated ability to work independently and to initiate, organize, and implement established goals.
• Demonstrated ability to work effectively with people of varying ages and socioeconomic and ethnic backgrounds.
• Demonstrated ability to work effectively with co-workers, customers, volunteers and community leaders.
• Demonstrated ability to gain knowledge of major subject matter as it related to the responsibilities of the position.
• Demonstrated effective and professional oral, written, and visual communication skills.
• Demonstrated ability to maintain a high leave of confidentiality when required.
• Demonstrated high level of computer skills including: use of Microsoft Office applications (Word, Publisher, Power Point, Access, Excel), familiarity with database management.

Responsibilities/Essential Functions:

Administrative Responsibilities:

Direction - 10%

• With moderate initiative and discretion, plan for delegated and assigned administrative, marketing and/or mass media, staffing and information technology functions for the Association.
• Assist with planning the overall administration of the Association.
• Assist with planning for Association’s expenses/budgets, marketing and/or mass media and staffing needs.
• With moderate initiative and discretion, provide administrative direction for all Association Operations as well as assigned local human resources, facility, and information technology responsibilities.

Management - 20%

• With moderate initiative and discretion, guide the delegated and assigned administrative functions’ expenses, marketing and/or mass media efforts and staffing needs.
• With moderate initiative and discretion, provide administrative management for all Association Operations as well as assigned local human resources, facility, and information technology responsibilities.
• Assist with guiding the administration of the overall Associations expenses, communications, and staffing needs.
• Oversee general repairs and maintenance of facilities, agency vehicles and office equipment while providing support and feedback to the Executive Director.
• Oversee ordering of all office supplies, including janitorial supplies.
• Communicate the need and make recommendations for the purchase of equipment and supplies.

Coordination/Operation - 65%

• With high initiative and discretion, perform a moderate amount of highly complex tasks to support the administration of the Association as well as the Human Resources and Information Technology departments.
• Assist staff in day-to-day coordination of business operational activities.
• Follow standard operating procedures for efficient business operations.
• Provide administrative support for local Human Resources functions including, but not limited to:
  • Update legal posting as appropriate and implement Human Resources best practices as identified.
  • Coordinate and implement payroll procedures and ensure that staff trainings occur for hourly employees in Workday and Earned Time timekeeping as needed.
  • Coordinate and implement processing of benefits with all new hires to be in compliance with established policies and procedures.
  • Provide coordination for all aspects of the local leave system ensuring that this system conforms to local Association leave policies.
  • Complete special reports and projects relating to Human Resources as appropriate.
• Provide administrative support for regional Human Resources functions including, but not limited to:
  • Attend Regional Human Resources trainings provided by the SBN HR Team.
  • Work in concert with SBN HR Team to update policy manual.
  • Work in concert with SBN HR Team to coordinate and implement all hiring procedures to include: creating and placing position advertisements, position announcements, supporting search committee chairs, conducting background screenings as appropriate, maintenance of search files, etc. in order to meet the association and system requirements.
• Provide administrative support for local Information Technology functions including, but not limited to:
  • Stay current with information technology issues and provide information and trainings to staff as needed.
  • Provide information technology troubleshooting and support for staff and internet services.
  • Provide on-going computer support/maintenance for Association owned technology equipment.
  • Update Association website within established procedures as needed.
• Provide administrative support for regional Information Technology functions including, but not limited to:
  • Attend Regional Information Technology meetings with SBN IT Lead.
  • Reach out to SBN IT Lead as needed for information technology troubleshooting and support.
• Provide administrative support to the Board of Directors and Clerk of the Board as appropriate (i.e. schedule meetings, send meeting reminders, prepare board agenda, prepare board packets, prepare meeting minutes, provide all on-going and annual support to the board).
• Maintain Association vehicle sign-out procedures, staff calendars and other accountability reporting as required.
• Schedule maintenance appointments for Association vehicles.
• Provide administrative support for monthly staff meetings to include, but not limited to: meeting minutes, tracking action items.
• Provide administrative support to the Executive Director regarding Association safety/risk management procedures as well as reviewing the Safety Checklist quarterly.
• Maintain Association files as needed.
• Maintain a high level of confidentiality in all position responsibilities.
• Maintain/coordinate US mail regulations.
• Answer telephones and assist or direct calls to appropriate person. 
• Perform other general office duties as assigned.
• Effectively maintain professional relationships with other agencies, organizations and businesses that promote effective communication and facilitate continued programming efforts.

Professional Improvement and Other Duties as Assigned - 5%

• In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.
• Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Extension programs and other duties as assigned.

Health and Safety - Applied to all duties and functions.

• Support the association to maintain a safe working environment.
• Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard.
• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

EEO/EPO and Policy - Applied to all duties and functions.

• Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
• Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
• Be aware of, and adhere to, established Cornell Cooperative Extension Association of Clinton County policies and procedures.
• Contribute to the overall success of the organization by performing all assigned duties in a professional, timely, and accurate manner.

Equal Opportunity Employment

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities.

  

Job Title:

Association Operations Coordinator II

Level:

004

Pay Rate Type:

Hourly

Company:

Contract College

Contact Name:

Jerilynn Cross

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State.  Per NYS Law, county and regional extension service associations are subordinate government agencies.  This employment opportunity is with the entities listed and not with Cornell University.

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.

Notice to Applicants: Please read the required Notice to Applicants statement . This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.