Office Manager

University of North Florida, United States

Updated: about 2 months ago

Location: Jacksonville, FLORIDA

Job Type: FullTime

Deadline: ;

Posting Details
Position Information

Job Title	Office Manager
Position Number	311270
Requisition Number	B08762
Position Type	Support Staff Non Exempt
Class Code	0716
Time-limited through	N/A
Type of Appointment	Full-Time
Faculty Position Sub-Type	N/A
Length of Appointment	N/A
Internal Recruitment?	No
Working Hours	8-5
Department	Physics
Organization	COLLEGE OF ARTS & SCIENCES
Division	Academic Affairs - DIV
College	N/A
Approved Hiring Salary Range	$34,000.00 to Negotiable
Pay Basis	Annually
Equal Opportunity	In 2018, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the 80 HEED institutions and was also recognized as a 2018 Diversity Champion. The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who complains of discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of University Regulation.
Carnegie	UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.
Faculty Initiatives	The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.
General Description / Primary Purpose	Manage and supervise all office operations and assigned support staff within the Physics Department.

Essential Duties

Job Function	The duties of this position include, but are not limited to, supporting the department chair, faculty, and staff; acting as office receptionist – routing incoming mail, telephone calls and visitors; monitoring Chair’s calendar and arranging for department meetings; maintaining personnel files, instructing department staff on personnel procedures, processing personnel paperwork for OPS, A&P, full-time and visiting faculty, including processing for hiring, faculty contracts, and evaluations; assisting with the management and monitoring of departmental budgets; facilitating departmental scholarships for students; assisting with the compilation of data for and preparation of reports as required for the Department, College and Division; complying with College/Division deadlines; monitoring travel expenditures for the Department, including preparation of travel requests, reservations for lodging and transportation, registrations for conferences, preparation of reimbursement vouchers, and acquisition of the required approvals, for both domestic and international travel; p-card coding and direct pays; managing course syllabi, faculty alpha lists, and assisting faculty with faculty activity reports; ordering and maintaining the inventory of office supplies; compiling and submitting textbook orders; assisting students with the registration process; processing key requests and campus room reservations; and supervision of part-time, non-budgeted office employee[s]. During declared campus emergencies, this position may be required to perform specific job related duties at a designated off campus location or place of residence.
Percentage Of Time	100

Job Function

The duties of this position include, but are not limited to, supporting the department chair, faculty, and staff; acting as office receptionist – routing incoming mail, telephone calls and visitors; monitoring Chair’s calendar and arranging for department meetings; maintaining personnel files, instructing department staff on personnel procedures, processing personnel paperwork for OPS, A&P, full-time and visiting faculty, including processing for hiring, faculty contracts, and evaluations; assisting with the management and monitoring of departmental budgets; facilitating departmental scholarships for students; assisting with the compilation of data for and preparation of reports as required for the Department, College and Division; complying with College/Division deadlines; monitoring travel expenditures for the Department, including preparation of travel requests, reservations for lodging and transportation, registrations for conferences, preparation of reimbursement vouchers, and acquisition of the required approvals, for both domestic and international travel; p-card coding and direct pays; managing course syllabi, faculty alpha lists, and assisting faculty with faculty activity reports; ordering and maintaining the inventory of office supplies; compiling and submitting textbook orders; assisting students with the registration process; processing key requests and campus room reservations; and supervision of part-time, non-budgeted office employee[s]. During declared campus emergencies, this position may be required to perform specific job related duties at a designated off campus location or place of residence.

Percentage Of Time

100

Posting Detail Information

Marginal Functions
Required Qualifications	High school diploma and four years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Faculty Position Required Qualifications	N/A
Departmental Requirements	N/A
Statement(s) of Understanding Definition	Background Check: This position requires a level II background check, which includes fingerprinting. In conjunction with the University’s policy, this position may also require a credit check. Responsible Employee: The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.
Required Licensure or Certification	N/A
Machines/Equipment used regularly	Computers (65%), Copier (5%), Fax (1%), and other office equipment (2%); telephone (10%)
Anticipated Start Date	03/18/2024
Job Posting Date	03/08/2024
Application Review Date	03/08/2024
Application Deadline
Open Until Filled	Yes
Point of Contact Information	Loraine Morgan
Hiring Official	Gregory Wurtz
Location if not Jacksonville	N/A
Special Instructions	Applicants must complete an online application, as well as upload supplemental documents, at www.unfjobs.org in order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Loraine Morgan at (904) 620-1274, or [email protected]. Initial review of applications will begin on 04/08/2024. For “Department Specific” document, please upload a document with 3 professional references and their contact information.
Quicklink	https://www.unfjobs.org/postings/27057

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