Office Manager

University of North Florida, United States

Updated: about 2 months ago
Location: Jacksonville, FLORIDA
Job Type: FullTime
Deadline: ;

Posting Details
Position Information


Job Title Office Manager
Position Number 311290
Requisition Number B08431
Position Type Support Staff Non Exempt
Class Code 0716
Time-limited through N/A
Type of Appointment Full-Time
Faculty Position Sub-Type N/A
Length of Appointment N/A
Internal Recruitment? No
Working Hours 8am-5pm
Department Criminology and Criminal Justice
Organization COLLEGE OF ARTS & SCIENCES
Division Academic Affairs - DIV
College College of Arts and Sciences
Approved Hiring Salary Range $33,012.75 to Negotiable
Pay Basis Hourly
Equal Opportunity
In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion.
The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
Carnegie
UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.
Faculty Initiatives
The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.
General Description / Primary Purpose
The CCJ Office Manager position is responsible for managing all activities associated with the administrative function of the Department of Criminology & Criminal Justice. The Office Manager provides administrative support to the Chairperson, faculty, and adjunct professors. Creates and instills a positive work ethic and environment to enhance the overall well-being of students, faculty, and staff. The CCJ Office Manager will maintain and monitor all the departmental monetary accounts. The Office Manager initiates and processes all paperwork concerning employment, purchasing, travel, and more. The Office Manager will attend regularly scheduled professional development workshops and seminars to keep up with information, changes, and updates concerning operating the Department of Criminology & Criminal Justice.

Essential Duties


Job Function
Prepares personnel contracts for part time faculty, responsible for payroll processing and
PA preparation for department, monitors timecards for all staff. Provides support for all faculty with the department. This includes providing customer service for students and staff. Provides the day-to-day supervision of the student employees; monitors work and trains them in the performance of their functions, provides evaluation information. Coordinates travel for the department from Travel Requests through liquidation of travel taken as well as monitoring and reconciling travel budget. Maintains records and data on academic schedules and course offerings. Prepares work orders for the department, composes and prepares general correspondence for the department. Provides tracking and monitors deadline for faculty to respond to action items. Prepares Faculty Activity Reports (FAR) and provides consolidated information to the Dean’s Office. Tracks, monitors, verifies and reconciles departmental budget, signs for routine spending. These include monthly departmental, OPS, TSI, Faculty Development, and copy charges. Maintain confidential personnel files for faculty and staff. Codes and reconciles all department affiliated University Procurement Cards.
Percentage Of Time 100

Posting Detail Information


Marginal Functions
Run errands, assist in bulk mailing for the department.
Required Qualifications
High school diploma and four years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Faculty Position Required Qualifications
N/A
Departmental Requirements
Preference given to applicants who meet the required qualifications and also possess the following:
Knowledge of university policies and procedures, personal computer skills using Word, Excel, Banner, Outlook, Concur, and OASys only to name a few. Ability to write, think and act in an independent and responsible manner. Ability to coordinate and supervise multiple activities. Ability to be courteous with students, faculty, staff, callers, and visitors. The position requires confidentiality, initiative, organizational skills, reliability, patience, flexibility, and the ability to work independently, yet in cooperation with the Chairperson, faculty, staff, students, and the public at large.
Statement(s) of Understanding Definition
This position requires a background check. In conjunction with the University’s policy, this position may also require a credit check.
The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.
Required Licensure or Certification
N/A
Machines/Equipment used regularly
Computer/printer, Copy machine, Fax machine, Telephone, document feed scanner.
Anticipated Start Date 12/11/2023
Job Posting Date 08/01/2023
Application Review Date 08/15/2023
Application Deadline
Open Until Filled Yes
Point of Contact Information Brenda Vose, [email protected]
Hiring Official Brenda Vose, [email protected]
Location if not Jacksonville N/A
Special Instructions
Applicants must complete an online application at www.unfjobs.org in order to be considered for this position. Applicants who do not apply online will not be considered for this position. Once you submit your completed application you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Brenda Vose at [email protected].
Quicklink https://www.unfjobs.org/postings/24313

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