Office Manager

The University of Maryland Greenebaum Comprehensive Cancer Center (UMGCCC) has an exciting opportunity for an Office Manager to provide administrative and procedural support to the UMGCCC and its administrative officers and program managers by organizing, collecting, analyzing and presenting information related to the current and future programs/project workload.

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. This position participates in a retirement program that must be selected and is effective on your date of hire. Exempt regular staff receive a generous leave package that includes over 4 weeks of vacation accrued each year, paid holidays, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

Primary Duties

The new position will report to the UMGCCC Deputy Director who is responsible for all recruitment activities within UMGCCC. In addition to standard duties for this position, the candidate will be primarily responsible for:

• Function as the central point of contact for all candidates & applicants with regard to travel and schedules.
• Setting up visit schedules for candidates including scheduling travel, hotel stays, one to two-day interviews, dinners and scientific talks for each candidate, including second interviews when required.
• Be primarily responsible for building and scheduling candidate interview itineraries and working with other administrative staff to coordinate each visit and interview schedule.
• Be central point of contact & hold primary responsibility for UMB Concur travel arrangements for all candidates.
• Managing a shared folder with all CV’s and applications.
• Maintaining an organized Excel list of applicant’s qualifications and consideration status.
• Setting up Zoom meetings for MD & PhD recruitment committees on a regular basis. Support recruitment committees as applicants are dispositioned.
• Coordinate with other (departments, schools, campuses) administrative staff supporting the process to ensure efficiencies and a seamless schedule of interviews, visits, events and travel for candidates.
• Be responsible for collecting SOM mandated demographic information and DEI coordination.

Education: Bachelor’s degree.
Experience: Two (2) years of experience in administrative or business operations work.  
Other: Related experience may be substituted for education.

Knowledge, Skills, and Abilities

• Knowledge of organizational practices.
• Ability to effectively communicate.
• Proficiency in Word, Excel, Publisher and PowerPoint.

The Hiring Range for this position is in the mid $60,000s to low $70,000s, commensurate with education and experience.

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at [email protected]. 

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request . You may also contact [email protected]. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.