Office Manager

The University of Maryland, Baltimore (UMB), Department of Police and Public Safety is currently recruiting for an Office Manager. 

The ideal candidate will demonstrate the behaviors of Administration and Finance (A&F) Guiding Principles: WISER - Well-Being and Sustainability, Innovation and Discovery, Service Excellence and Accountability, Equity and Justice, and Respect and Integrity. There should be a strong commitment to equity and inclusion.

Benefits: Exempt Regular 

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. This position participates in a retirement program that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job). 

Primary Duties:

• Responsible for the day-to-day administrative support functions for a division or department.
  
• Develop and oversee department specific procedures for operations, budgeting, procurement and supply, hiring, and payroll, basic IT maintenance and space planning. Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
  
• Receive and screen telephone calls and visitors. Independently handles procedural, matters of significance, and inquiries. Gather information and disseminate office communications to pertinent parties.
  
• Manage and coordinate unit calendar. Ensure agendas, documents, and equipment are scheduled. Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for members of the unit.
  
• Ensure operations of equipment by completing preventative maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Establish standing supply orders (paper, toner, etc.).
• Research and is involved in telephone and computer requests, purchases, and maintenance. Restocking supplies, equipment setup and breakdown, catering requests, and general housekeeping of kitchen and conference rooms.
• Periodically analyze internal processes, equipment, and supplies, and implements changes to improve operations.
  
• Act as a liaison with other departments and outside agencies, which may also include high-level staff such as management team. Handle confidential and non-routine information and explains policies when necessary. Follow up and resolve all business office issues or concerns and advises management as necessary.
  
• Establish and manage business records. Develop and maintain record filing system, file classification, tracking, and retention schedule. Gather material and interpret data to prepare recurring administrative reports.
  
• Develop and provide input for office/operational unit operating budget. Achieves financial objectives by managing the annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.
  
• Manage the integrity of the office and unit rooms. Oversee space planning, moves, change requests for space, furniture, or equipment. Investigate potential property for lease.
  
• May supervise office staff including hiring and performance assessments.

Education: Bachelor's degree

Experience: Two (2) years of experience in administrative or business operations work.

Supervisory Experience: N/A

Certification/Licensure: N/A

Other: Related experience may be substituted for education.

Knowledge, Skills, Abilities:

Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Hiring Range: $63,000 - $72,000 (Commensurate with education and experience) 

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at [email protected] .  

If you anticipate needing a reasonable accommodation for a disability under the Americans with Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact [email protected] . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.