Office Manager, Student Affairs

University of New England, United States

Updated: 3 months ago
Location: Biddeford, MAINE
Job Type: FullTime
Deadline: ;

Position Details
Position Information


Position Type Professional Staff
Faculty Track
Position Title Office Manager, Student Affairs
Employment Status Full Time
Months 12
Campus Biddeford, ME
Description
The Office Manager, Student Affairs will oversee general office operations, and perform a wide variety of administrative tasks for a University department/program as well as facilitate complex organizational tasks and record-keeping, for the Division of Student Affairs, which oversees operations of 10 Division departments. The position supports professional staff and a team of paraprofessionals and student staff as needed.
UNE is Maine’s largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts.
UNE offers a generous comprehensive benefits package to eligible employees. The package includes varied health and dental plans; a retirement plan that includes up to an 8% match; extensive paid leave including holidays, vacation, sick and personal time; and educational benefits. Please visit the Human Resources Benefits site (https://www.une.edu/hr/benefits ) for additional information regarding UNE’s fantastic benefits package.
Responsibilities
  • Oversee and carry out various day-to-day departmental administrative functions.
  • Coordinate, initiate, prepare, process, and/or monitor various financial/administrative/operations forms, records, reports, schedules, and other documents, ensuring timely and accurate completion of documents by other department/University personnel and/or outside individuals/organizations.
  • Develop, organize, and maintain various departmental files and records, both electronic and physical, frequently involving cross-filing/cross-reference systems.
  • Compile a variety of information from both manual and computerized records and files for regular and special reports and in response to specific requests by supervisor or others.
  • Perform various bookkeeping functions: initiate and process financial documents related to operating budgets, capital budgets, special accounts, and the like; monitor financial activity; organize and maintain financial records; prepare related reports.
  • Serve as primary administrative support for the Director of Student Resolutions and the Student Outreach Coordinator.
  • Supports communication efforts between the DSA office and other departments/staff within the Division of Student Affairs.
  • Contributes to the development of content for social media channels and parent initiatives.
  • Serve as administrative liaison with students, faculty, staff, parents/guardians, alumni, vendors, and/or other key department constituency: explain policies/procedures; answer various questions; coordinate services; handle special requests or problems, referring to supervisor and advising on appropriate actions as necessary
  • Support the coordination of various departmental activities/events as necessary; including Convocation, Thanksgiving Dinner, Spring Awards, and Commencement. Attends to relevant details.
  • Confer regularly with immediate supervisor, other department and University personnel, and/or various outside individuals/organizations to plan and coordinate activities, exchange information, resolve problems, and the like.
  • Perform general office administrative work: answer phones and perform reception duties; type/print using word processor correspondence, reports, etc.; order office supplies; maintain appointment calendars; set up meetings; photocopy; screen and distribute mail; and the like.
  • Commit to actively fostering a welcoming culture of inclusion and diversity.
  • Perform other duties as required.
Qualifications
Associate’s Degree in business or other appropriate discipline, plus two to three years of relevant clerical and administrative experience, or a combination of education and experience from which comparable knowledge and skills have been acquired.
  • Broad base of general clerical/administrative skills, including typing/word processing, filing, phone/office reception, and similar duties.
  • Excellent administrative and organizational skills. Experience in organizing and maintaining moderately complex filing and records systems. Previous experience with computerized information systems.
  • Good reading, writing and math skills. Some bookkeeping/accounting training or experience may be desirable.
  • Good basic supervisory skills; some previous supervisory experience desirable.
  • Ability to deal effectively with a wide variety of individuals inside and outside of the University.
  • Ability to function independently, with supervision, work as part of team environment as necessary.
  • Strong interpersonal skills: ability to listen carefully, communicate clearly, and demonstrate care in communication with students and their parents/guardians.
EEO Statement Summary
Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities.
COVID Vaccination Statement (PLEASE NOTE)
Employees in clinical settings must meet the State of Maine’s immunization requirements for clinical activity.

Posting Detail Information


Posting Number 2022PS0316P
Open Date
Close Date
Open Until Filled Yes

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