Office Manager, OCRI

University of Idaho, United States

Updated: 2 days ago
Location: Moscow, IDAHO
Job Type: FullTime
Deadline: ;

Position Details
Position Information


Internal Posting?
Posting Number SP004365P
Position Title Office Manager, OCRI
Division/College General Counsel-MID
Department Office of Civil Rights and Investigations
Location Moscow
Posting Context Statement
This position provides administrative support and office management for the Office of Civil Rights and Investigations, as well as directing assigned projects independently. The overall functions of this position are to compile all complaint documentation and generate management reports; provide administrative support for training faculty and staff university-wide in sexual harassment, sexual assault, and other forms of discrimination based on protected statuses; assist the Director in meeting Title VI, Title VII and Title IX investigatory, educational and other compliance obligations; independently manage budgets of the office and generate reports and complete financial tasks; manage all documentation for all income and expenses.
Position Overview
The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:
  • Coordinate office functions and maintain office processes, procedures, and records
  • Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
  • Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
  • Support regular and non-routine meetings and events; coordinate complex travel arrangements
  • Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
  • Maintain individual and office calendars
  • Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
  • May supervise or direct the work of others
  • Other duties as assigned
Unit URL
Civil Rights & Investigations (uidaho.edu)

Position Qualifications


Required Experience
  • Three years performing administrative or office support functions
  • Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
  • Using computer software and applications for word processing, spreadsheets, email and internet research
Required Education
  • High School Diploma or equivalent.
Required Other
  • None
Additional Preferred
  • Bachelor’s degree or combination of relevant experience and education totaling four years.
  • Providing customer service
  • Using complex software (such as financial and personnel records management systems) while completing administrative tasks
  • Managing calendar and/or scheduling
  • Interpreting, applying and explaining complex information such as regulations, policies or services
  • Independently solving problems and performing activities in a work setting and coordinating activities requiring complex arrangements
  • Working with confidential information
  • Experience with federal and state anti-discrimination laws, including Title VI, Title VII and Title IX, along with ADA regulations
  • Experience with BANNER, such as finance, student and HR modules
Physical Requirements & Working Conditions
Degree Requirement Listed degree qualification is required at time of application

Posting Information


FLSA Status Overtime Eligible
Employee Category Classified
Pay Range $24.08 per hour or higher commensurate with experience
Type of Appointment Fiscal Year
FTE
1.0
Full Time/Part Time Full Time
Funding
A visa sponsorship is available for the position listed in this vacancy. Uncertain
Posting Date 03/28/2024
Closing Date
Open Until Filled Yes
Special Instructions to Applicants
Applications received by April 11, 2024 will receive priority consideration.
Applicant Resources https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

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