Office Manager, Mathematics

Details

Posted: 18-Mar-24

Location: Waco, Texas

Salary: Open

Categories:

Academic/Faculty
Business/Finance

Internal Number: 5111311

Office Manager, Mathematics
Job Identification: 16386
Posting Date:
Job Schedule:
Locations:
Degree Level:
Job Description:
WHAT WE'RE LOOKING FOR
The Baylor Mathematics Department is seeking an organized, collaborative candidate for the Office Manager position. The Office Manager will directly support the Department Chair and supervise the Administrative Associate and Student Workers. In addition, this position will work with the Graduate Program Director on matters related to the graduate students and graduate program and will maintain the Mathematics Department's external communications.
This position is also responsible for coordinating travel (as needed for faculty, graduate students, visitors, and candidates interviewing for faculty positions), event planning, and submitting hiring paperwork for temporary lecturers, among other things.
A high school diploma, three years of relevant experience, and an active Christian Faith are required. A bachelor's degree, five years of relevant experience, and an active Christian Faith are preferred.
Applications must be authorized to work in the United States on a full-time basis.
ADDITIONAL PREFERRED SKILLS

• Excellent interpersonal skills and understanding faculty, staff, and student needs.
• Professional, service-oriented demeanor.
• Event management experience in conference planning, travel arrangements, and office supplies.
• Quick thinker with superb attention to detail and organizational skills.
• Ability to multitask and prioritize daily workload.
• Scheduling and maintaining calendars.
• Experience working in academia.
  

WHAT YOU WILL DO
Individual Tasks -

• Assists with correspondence and maintains calendar and appointments.
• Develops and maintains a working knowledge of applicable University tools and systems.
• Maintains accurate inventory records and confidential files.
• Co-manages various special projects and initiatives.
• Creates purchase orders for office supplies, including t-shirt orders.
• Enters tuition and stipend information for Grad School submittal.
• Assists in tasks for Graduate Program Director, including course degree petitions and assisting in graduate students' add/drop course schedules, and new student applications.
• Tracks annual memberships with various professional organizations.
• Creates news stories and assists with the newsletters.
• Coordinates offices/computers for current and new faculty and graduate students.
• Monitors payroll, timecard, and labor distribution reports for possible discrepancies and corrections.
• Collaborates to plan department activities such as lunches, awards, department events, conferences, large scale projects such as remodeling, summer maintenance.
• Conducts ad placements on various job boards, Interfolio actions, assists with candidate interview schedules, and submits hiring paperwork for temporary lecturers.
• Oversees P-card purchases for Math department, and submits timely, organized expense reports.
• Supervises Student Assistants and Undergraduate Program Coordinator.
• Coordinates travel, as requested for faculty, graduate students, and visitors.
• Performs all other duties as assigned to support Baylor's mission.
• Ability to comply with university policies.
• Maintains regular and punctual attendance.

Shared Tasks -

• Keeps office supplies stocked, printer and copier stocked with paper, and submits work orders.
• Sets up refreshments for in person colloquiums.
• Checks mail daily, sorts, and delivers mail to faculty/student mailboxes.
• Updates Math Department's website.
• Signs for OALA exams; notifies instructor of receipt and places in faculty mailbox.
• Reserves conference / classrooms in system (Astra), as needed.

ABOUT US
Baylor University is a private not-for-profit university affiliated with the Baptist General Convention of Texas. As an Affirmative Action/Equal Opportunity employer, Baylor is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. As a religious educational institution, Baylor is lawfully permitted to consider an applicant's religion as a selection criterion. Baylor encourages women, minorities, veterans, and individuals with disabilities to apply.
EXPLORE & ENGAGE
Learn more about Baylor and our strategic vision, Illuminate . Also, explore our great hometown of Waco and the many opportunities to engage locally
WHAT YOU CAN EXPECT
As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.
About Us:
Baylor University is a private not-for-profit university affiliated with the Baptist General Convention of Texas. As an Affirmative Action/Equal Opportunity employer, Baylor is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylors commitment to equal opportunity and respect of others does not undermine the validity and effect of the constitutional and statutory protections for its religious liberty, including, without limitation, the religious organization exemption under Title VII of the Civil Rights Act of 1964, the religious exemption to Title IX of the Education Amendments of 1972, and the Free Exercise Clause of the First Amendment to the United States Constitution, among others. Baylor encourages women, minorities, veterans, and individuals with disabilities to apply. EEO/M/F/Vets/Disabled
To apply, visit https://ejof.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/BaylorCareers/job/16386
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About Baylor University
Baylor University is a private Christian university and a nationally ranked research institution, consistently listed with highest honors among The Chronicle of Higher Education’s “Great Colleges to Work For.” The University is recruiting new faculty with a deep commitment to excellence in teaching, research and scholarship. Baylor seeks faculty who share in our aspiration to become a tier one research institution while strengthening our distinctive Christian mission as described in our strategic vision, Pro Futuris, and academic strategic plan, Illuminate.
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