Office Manager

Details

Posted: 23-Feb-24

Location: Waco, Texas

Salary: Open

Categories:

Academic/Faculty
Business/Finance

Internal Number: 5045839

Office Manager
Job Identification: 16265
Posting Date:
Job Schedule:
Locations:
Degree Level:
Job Description:
What We're Looking For
The Department of Classics housed in the College of Arts & Sciences is seeking an Office Manager who will be responsible for managing the day-to-day operations of the department. The successful candidate will have strong organizational and time management skills, be detail-oriented, and have expertise in providing excellent customer service. The candidate must be a self-starter and work well in a team environment.
A high school diploma, three years of relevant experience and an active Christian faith are required. A Bachelor's degree is preferred.
Preferred Attributes include:

• Maintains discretion and the highest professional standards while working with confidential information.
• Strong written and verbal communication skills.

Applicants must currently be authorized to work in the United States on a Full-Time basis.
What You Will Do

• Provide direct support to the Department Chair on management of resources and communications.
• Work with the Graduate Program Director on MA and PhD Recruiting, and any graduate student related support.
• Assist in planning and scheduling departmental events.
• Provide administrative support to the Undergraduate Program Director: assisting with course registration petitions, managing scholarship process, supporting recruitment and retention initiatives, assisting students with registration issues.
• Oversee the national Latin and Greek exams for undergraduates, e.g. ordering exams, scheduling rooms, helping to proctor exams, handling exams once taken.
• Work with the Office of the Registrar and building administration on enrollment as well as course and classroom scheduling.
• Schedule and input class teaching schedules in CLSS.
• Schedule and coordinate Spring Grad Premier events.
• Assist faculty with Welcome Week activities for graduate and undergraduate students.
• Schedule departmental faculty meetings.
• Manage and post on website and social media sites.
• Coordinate and process annual faculty reviews.
• Coordinate and process annual staff reviews.
• Manage faculty recruiting including drafting job descriptions, marketing open positions, and scheduling campus visits.
• Process temporary lecturer hires, faculty teaching overloads and supplemental pay.
• Process faculty, staff, and student separations.
• Oversee work study students hiring and separations.
• Oversee the work and timecards of the work study students.
• Oversee visiting speakers including scheduling travel, lodging, meals, posters, room reservations, the payment of honoraria and incidental expenses.
• Oversee faculty and staff office moves and moveouts.
• Update bulletin boards.
• Oversee and update information in electronic Box folders.
• Input facility work orders as well as key and building access requests.
• Other duties as assigned by Chair.
• Work on special projects assigned by Chair, Undergraduate Program Director, Graduate Program Director.
• Support the Christian mission of Baylor University and the Department of Classics
• Perform all other duties as assigned to support Baylor's mission
• Ability to comply with University policies
• Maintain regular and punctual attendance

What You Can Expect
As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.
Explore & Engage
Learn more about Baylor and our strategic vision, Illuminate . Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!
About Us:
Baylor University is a private not-for-profit university affiliated with the Baptist General Convention of Texas. As an Affirmative Action/Equal Opportunity employer, Baylor is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylors commitment to equal opportunity and respect of others does not undermine the validity and effect of the constitutional and statutory protections for its religious liberty, including, without limitation, the religious organization exemption under Title VII of the Civil Rights Act of 1964, the religious exemption to Title IX of the Education Amendments of 1972, and the Free Exercise Clause of the First Amendment to the United States Constitution, among others. Baylor encourages women, minorities, veterans, and individuals with disabilities to apply. EEO/M/F/Vets/Disabled
To apply, visit https://ejof.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/BaylorCareers/job/16265
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About Baylor University
Baylor University is a private Christian university and a nationally ranked research institution, consistently listed with highest honors among The Chronicle of Higher Education’s “Great Colleges to Work For.” The University is recruiting new faculty with a deep commitment to excellence in teaching, research and scholarship. Baylor seeks faculty who share in our aspiration to become a tier one research institution while strengthening our distinctive Christian mission as described in our strategic vision, Pro Futuris, and academic strategic plan, Illuminate.
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