Office Manager - 131074

Why work at BYU?

As the flagship higher education institution of The Church of Jesus Christ of Latter-day Saints, Brigham Young University (BYU) strives to be among the exceptional universities in the world. At BYU, we are devoted to our faith and to our students. We take an active role in the  university's mission : "To assist individuals in their quest for perfection and eternal life ."

Our unique mission, deeply rooted in the Gospel of Jesus Christ, provides countless ways to serve and make an impact. This, along with our remarkable culture of belonging, weekly devotionals, and endless opportunities for learning and growth all situated within a beautiful and historic campus make it hard to imagine a more inspiring place to work.

Office Manager

Manages all aspects of daily operations, performs mid-level strategic sourcing responsibilities for inner-office purchases and oversees critical design, analysis and reporting of all key organizational performance metrics. Trusted to coordinate specialized senior staff level paraprofessional support and handles a wide range of executive related tasks with the ability to do so under little or no supervision. Must be extremely well organized, flexible, insightful, and enjoy the administrative challenges of supporting an organization of diverse responsibilities and programs. Requires seasoned, independent performance, analysis and judgment coupled with extensive event planning and management prowess. Program development, shared vision, and strategic development experience are necessary. Must exhibit a high level of competency, excitement, and emotional intelligence. This position is a contributing member of the department leadership council and the vision and direction team.

What you'll do in this position: 

• Works closely with senior management to coordinate and launch major initiatives.
• Manages, balances, and directs the office timekeeping function and ensures accuracy and accountability
• Facilitating and coordinating special activities and meetings.
• Trains and motivates office personnel on a variety of initiatives.
• Coordinates analysis and preparing presentation materials for professionals.
• Responsible for department Y-Time training
• Assist the Director of Executive Services with travel-related functions specifically associated with football travel.

What qualifies you for this role:

Required

• A firm commitment to the mission of BYU. 
• Bachelor's degree in a related field of study, or the equivalent combination of experience and training.
• Proven proficiency in office and executive support functions, key relationship management and working confidentially in administrative/executive functions.
• Advanced personal computer skills and demonstrated advanced proficiency with MS Office, Word, Excel, PowerPoint, Outlook, graphic design and web and database applications.
• Expert level of written and verbal communication skills, strong decision-making ability, and attention to detail. Interacts with employees at all levels in the organization to collect or disseminate complex and detailed information.

Preferred

• 5 years of experience supporting at the executive level.
• Ability to develop thorough and detailed knowledge of departmental procedures sufficient to lead organizational initiatives and insure accountability.
• Experience in scheduling travel arrangements for management.
• Working knowledge of Purchasing, Travel, Supply management and strategic sourcing.
• Excellent management skills, including the coordination of complex executive meetings.

What we offer in return:

In addition to our competitive pay structure, this position comes with fantastic benefits , including:

• 401k. BYU automatically contributes 8% at no cost to you. Additionally, if you contribute 5%, BYU adds an additional 4% (Rehires may qualify for different retirement plans)
• Excellent work-life balance: 13 paid holidays + 22 days paid vacation + 12 sick days, accrued annually
• Employee assistance program, available to the employee and all members of their household
• Tuition benefits for employees and eligible family members
• Access to athletic facilities
• Excellent medical/dental benefits
• Short/long term disability benefits
• Paid parental and maternity leave
• Wellness program
• Free on-campus parking
• Free UTA passes for employee, spouse, and qualified dependents
• Discounts at the BYU Store and for many events at BYU

Employee Class: Administrative
Work Location: Provo Campus
Environment: General office or other equivalently good environment
Physical Exam Required: N
Physical Exam Details: N/A
Desired Start Date: 05/01/2024
Job Close Date: 04/25/2024
Pay Level: 51
Approximate Starting Salary: $55,000 to $71,500 (DOE)
Documents Required at time of Application:
Required: Cover Letter, Resume
Optional: Letter of Recommendation 1
Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.
Brigham Young University is an equal opportunity employer, including disability and protected veteran status.
Brigham Young University (BYU) is widely recognized not just for its world-class education, but for its deep commitment to inspired religious values. Gathered together in a Christ-centered atmosphere, BYU employees are a vital part of a community of belonging, where we value the experiences, perspectives, and talents of each individual. If you share in our devotion to faith and to excellence, we have a place for you here at BYU!