Office Coordinator

Reporting to the Executive Director, The Office Coordinator is a dynamic role that supports the Office of Sustainability  team and its Executive Director to implement institutional and sustainability priorities. This role is pivotal in assuring smooth coordination with partners within Facilities and across campus to achieve the goals outlined in Princeton's Sustainability Action Plan, and more broadly in the community, region, across the nation and internationally to advance sustainability objectives.

 

This is a 5-year benefits eligible term position.

Administrative Support 

• Planning and execution of periodic events and programs; with Executive Director input plan agendas, coordinate guests, and provide record-keeping for recurring committee meetings (i.e. monthly campus-wide Princeton Sustainability Committee meetings, bi-weekly Capital Plan Sustainability Advocacy Committee, etc.).
• Serve as the first point of contact for campus community members and visitors to the Office.
• Meeting scheduling involving both internal and external partners.
• Working with the Executive Director to manage all aspects of Office budgeting and purchasing, including expense tracking, timely payment of goods and services, and tracking of records associated with allocation of term and endowed funds.
• Facilitate weekly team meetings: create agendas, keep minutes, and distribute follow-up as needed. Manage correspondences in the general office email account; assist in coordination related to hiring processes.
• Orient student workers to relevant administrative processes and approve their hours and provide administrative support to the team.

Special Programs Coordination 

• Working with the office team, oversee program scheduling associated with the new EcoLounge and assist in planning and logistics for curating the related multimedia GreenSpace display in the Frist Campus Center.
• Ensure EcoLounge is being managed well and in coordination with Office and Frist Campus Center programming policies and procedures.
• Hire and manage related student interns as needed.
• Support the coordination, with various partners across campus, of the spring Move-Out donatable collection program, summer storage, and fall Re-Sale event.
• Assist in logistical coordination of the Princeton University Farmers’ Market.

Office Project Management Coordination

• Serve as the key point of contact for any consultants supporting our internal and external reporting needs (i.e. annual Trustee updates, presentations and reports related to the Ivy+ collaborative reporting initiative, etc.) and other special projects, managing production timelines.
• Develop and manage an office project management tracking process for use at weekly team meetings, including tracking of team-defined roles and responsibilities for key programs and projects.
• Serve as advisor and support to team members on process efficiency.

Communications and Outreach Support 

• Support the communications lead on the team to coordinate the office’s website updates.
• coordinate Office participation in tabling during key events such as new student and staff orientation and Facilities town hall meetings.

Essential Qualifications:

• Minimum of three years strongly related experience.
• High level of proficiency in MS and Adobe Applications, and spreadsheet and/or database software.
• Ability to work both independently and collaboratively toward shared goals.
• Ability to meet deadlines and manage multiple overlapping goals and objectives with positivity, consistent attention to quality and detail, and good communication with supervisor.
• Ability to interact and coordinate with colleagues and diverse partners as a welcoming professional.
• Ability to adapt to the evolving priorities and needs of the program over time.

Preferred Qualifications:

• Experience in sustainability; newsletter production and graphic editing experience; project management tools; budget management; event planning and coordination.
• Previous experience in higher education.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

36.25

No

Yes

180 days

Yes

5-year term

No

No

Entry Level

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