Office Coordinator - Chancellor's Office

Updated: about 2 months ago
Location: Lafayette, INDIANA
General Description of Position: Serves as the assistant, event coordinator and front desk operator for the Chancellor's Office.
Major Responsibilities: Provide administrative support to the Chancellor and Assistant Director of Administration. Coordinate and supervise high-profile events, receptions and meetings sponsored by the Chancellor's Office utilizing logistical planning. Establish and maintain relationships with community/business/legislative representatives, and vendors. Partner with Systems Office and campus staff to plan and execute collaborative events. Responsible for monitoring the condition and upkeep of facilities and equipment, in relation to events, receptions and meetings, primarily in the Boardroom of the Chancellor's suite. Complete work requests and purchase requests as needed. Coordinates the Chancellor's Office student interns; interview, train and supervise students and/or part-time office support personnel. Interview, train and supervise temporary office support staff. Provide the first point of contact for the Chancellor's office and the administration suite. Coordinate the flow of people through the office; maintain a professional and smooth-operating environment for the Chancellor, staff and visitors. Coordinate coverage for the front desk. Coordinate the Chancellor's schedule and maintain the Chancellor's calendar. Identify processes, procedures and routines to maintain and improve. Serve on committees as requested. Design and produce invitations and coordinate and maintain invitation lists. Print, assemble and distribute Campus Board of Trustees' materials and record and produce Campus Board of Trustees' meeting minutes. Compose correspondence and type, review and edit speeches, reports and other materials. Arrange travel. Serve as purchasing agent for the office and generate, verify and balance monthly purchase statements; prepare other business and budget-related materials. Acts as Recording Secretary for the Campus Board of Trustees' Meetings. The above list of duties is not to be interpreted as a complete list. Other duties include those logically associated with the position. Additional duties may be assigned Functional supervision provided by the Director of Administration.
Minimum Qualifications: Associate degree in related field and 5 years of related work experience required. Must possess excellent communication, organizational and collaboration skills along with leadership ability. Strong computer skills are required.
Preferred Qualifications:  
Other Requirements:

 

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