Screen reader users may encounter difficulty with this site. For assistance with applying, please contact [email protected] . If you have questions while submitting an application, please review these frequently asked questions .
Current Employees and Students:
If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.
Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:
- Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.
- Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.
Job Title:
Office Associate
Department:
Advancement | Development General
Detailed Job Description
The Office Associate is responsible for providing professional front-line administrative support for the OSU Wexner Medical Center /James Cancer Hospital and Solove Research Institute Community Philanthropy Events Team; ; plans and coordinates administrative activities, greets and assists visitors; facilitates communication with donors, faculty and administrative staff; reviews, coordinates and maintains complex schedules and extensive calendaring activities to include scheduling and coordinating meetings, events, conferences, luncheons and/or retreats; determines priorities in team calendars; anticipates meeting needs; arranges and assists with planning complex donor events; ; screens and handles sensitive and/or complex incoming phone calls and emails; often interfaces with major donors, high-level volunteers, University leadership, University Development leadership and staff, Medical Center and James leadership, faculty, staff, visitors and general public; creates and maintains reports and records; types technical and/or confidential material; prepares agendas, briefings and other written materials; records and transcribes minutes; maintains and safeguards donor contribution records of a highly confidential nature; submits reimbursements and other financial paperwork; performs general department functions and other duties as assigned.
Duties Description:
50%
Provides daily administrative support to the OSU Wexner Medical Center Signature events team, Community Partners and Team Buckeye team. Collaborates with events team to understand philosophical approach and priorities; Screens and handles incoming phones calls, emails and visitors; Reviews, coordinates and maintains Directors schedule of activities and calendar including all meetings, conferences, luncheons, and other appointments; Manages and processes confidential and sensitive correspondence; Reviews and prioritizes incoming electronic and written mail; Records/transcribes minutes and distributes appropriately; Organizes and prepares agendas and itineraries; Develops power point presentations; Coordinates materials for briefings; Anticipates, researches and prepares materials for internal and external meetings; Maintains and safeguards donor contribution records of a highly confidential nature; Arranges and coordinates all travel plans including complex donor-centered activities and travel; Prepares special reports relative to various phases of Medical Center/James Development activities and programs;
50%
Responds to routine inquiries from donors and staff; Serves as liaison to key University and Medical Center officials; Provides information to major /James Medical Center donors, high-level volunteers, University & Medical Center officials and administrators, faculty, staff, visitors and general public; Prepares and submits reimbursement of expenses; Conveys directives and sensitive information as appropriate; Collects, compiles, analyzes, develops and summarizes statistical data; financial tracking and preparing reports; Attends key meetings; Coordinates special projects; Assists with sending and preparing information for Community Partner donors; Helps maintain Community Partner and Team Buckeye calendar of events; Works with James Marketing on social media posts for Community Partners program; Organizes, prints, sends mailings for signature events; Manages event revenue gift processing; Assists with managing expenditure requests for event vendors; Works with Medical Center/James Marketing; department and donor approvals on a variety of communication materials to include e-newsletters; brochures; invitations; event materials.
Education/Experience
Desired: Six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; 6 mos. experience (600 hrs course work) in office practices and procedures; 6 months experience (600 hours course work) in customer service. Progressively responsible administrative experience. Bachelor's degree in an appropriate field or equivalent combo of education and experience; Outstanding active listening, verbal and written communication skills; Experience with all Microsoft Office applications with advanced knowledge of Outlook, Word, and Excel; Demonstrated history of providing impeccable customer service, particularly with high worth clients or donors; 3+ years of experience in program management or executive support; Event management experience; Considerable experience working in an academic medical center; Extensive knowledge of University and/or Medical Center organization and procedures
The Office of Advancement is committed to active allyship in addressing and dismantling the inequities created by systemic racism and implicit, long-held bias. We pledge to:
- Act with kindness, respect, and integrity at all times
- Trust ourselves and our colleagues and empower their whole identities
- Hear and see our colleagues’ ideas, voices, and perspectives, acknowledging that we are better together
In accordance with the Disaster Preparedness and University State of Emergency Policy 6.17 this position has been designated as a standby position
Additional Information:
target hiring range: $17.74-$20.20 per hour
To enhance the health and safety of the university community, as of October 15, 2021 all Ohio State student, faculty and staff members must be vaccinated against COVID-19 or to have filed an exemption form. For more detailed information please visit Ohio State’s safe and healthy website .
Location:
Longaberger Alumni House (0022)
Position Type:
Regular
Scheduled Hours:
40
Shift:
First Shift
Salary Grade:
Broadband Hourly A2
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions .
The Ohio State University is an equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.
Applicants are encouraged to complete and submit the Equal Employment Identification form.
Screen reader users may encounter difficulty with this site. For assistance with applying, please contact [email protected] . If you have questions while submitting an application, please review these frequently asked questions .
Current Employees and Students:
If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.
Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:
- Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.
- Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.
Job Title:
Office Associate
Department:
Advancement | Development General
Detailed Job Description
The Office Associate is responsible for providing professional front-line administrative support for the OSU Wexner Medical Center /James Cancer Hospital and Solove Research Institute Community Philanthropy Events Team; ; plans and coordinates administrative activities, greets and assists visitors; facilitates communication with donors, faculty and administrative staff; reviews, coordinates and maintains complex schedules and extensive calendaring activities to include scheduling and coordinating meetings, events, conferences, luncheons and/or retreats; determines priorities in team calendars; anticipates meeting needs; arranges and assists with planning complex donor events; ; screens and handles sensitive and/or complex incoming phone calls and emails; often interfaces with major donors, high-level volunteers, University leadership, University Development leadership and staff, Medical Center and James leadership, faculty, staff, visitors and general public; creates and maintains reports and records; types technical and/or confidential material; prepares agendas, briefings and other written materials; records and transcribes minutes; maintains and safeguards donor contribution records of a highly confidential nature; submits reimbursements and other financial paperwork; performs general department functions and other duties as assigned.
Duties Description:
50%
Provides daily administrative support to the OSU Wexner Medical Center Signature events team, Community Partners and Team Buckeye team. Collaborates with events team to understand philosophical approach and priorities; Screens and handles incoming phones calls, emails and visitors; Reviews, coordinates and maintains Directors schedule of activities and calendar including all meetings, conferences, luncheons, and other appointments; Manages and processes confidential and sensitive correspondence; Reviews and prioritizes incoming electronic and written mail; Records/transcribes minutes and distributes appropriately; Organizes and prepares agendas and itineraries; Develops power point presentations; Coordinates materials for briefings; Anticipates, researches and prepares materials for internal and external meetings; Maintains and safeguards donor contribution records of a highly confidential nature; Arranges and coordinates all travel plans including complex donor-centered activities and travel; Prepares special reports relative to various phases of Medical Center/James Development activities and programs;
50%
Responds to routine inquiries from donors and staff; Serves as liaison to key University and Medical Center officials; Provides information to major /James Medical Center donors, high-level volunteers, University & Medical Center officials and administrators, faculty, staff, visitors and general public; Prepares and submits reimbursement of expenses; Conveys directives and sensitive information as appropriate; Collects, compiles, analyzes, develops and summarizes statistical data; financial tracking and preparing reports; Attends key meetings; Coordinates special projects; Assists with sending and preparing information for Community Partner donors; Helps maintain Community Partner and Team Buckeye calendar of events; Works with James Marketing on social media posts for Community Partners program; Organizes, prints, sends mailings for signature events; Manages event revenue gift processing; Assists with managing expenditure requests for event vendors; Works with Medical Center/James Marketing; department and donor approvals on a variety of communication materials to include e-newsletters; brochures; invitations; event materials.
Education/Experience
Desired: Six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; 6 mos. experience (600 hrs course work) in office practices and procedures; 6 months experience (600 hours course work) in customer service. Progressively responsible administrative experience. Bachelor's degree in an appropriate field or equivalent combo of education and experience; Outstanding active listening, verbal and written communication skills; Experience with all Microsoft Office applications with advanced knowledge of Outlook, Word, and Excel; Demonstrated history of providing impeccable customer service, particularly with high worth clients or donors; 3+ years of experience in program management or executive support; Event management experience; Considerable experience working in an academic medical center; Extensive knowledge of University and/or Medical Center organization and procedures
The Office of Advancement is committed to active allyship in addressing and dismantling the inequities created by systemic racism and implicit, long-held bias. We pledge to:
- Act with kindness, respect, and integrity at all times
- Trust ourselves and our colleagues and empower their whole identities
- Hear and see our colleagues’ ideas, voices, and perspectives, acknowledging that we are better together
In accordance with the Disaster Preparedness and University State of Emergency Policy 6.17 this position has been designated as a standby position
Additional Information:
target hiring range: $17.74-$20.20 per hour
To enhance the health and safety of the university community, as of October 15, 2021 all Ohio State student, faculty and staff members must be vaccinated against COVID-19 or to have filed an exemption form. For more detailed information please visit Ohio State’s safe and healthy website .
Location:
Longaberger Alumni House (0022)
Position Type:
Regular
Scheduled Hours:
40
Shift:
First Shift
Salary Grade:
Broadband Hourly A2
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions .
The Ohio State University is an equal opportunity employer.
All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.
Applicants are encouraged to complete and submit the Equal Employment Identification form.