OFFICE ASSOCIATE II

Office Associate II

The University of Alabama at Birmingham

The University of Alabama at Birmingham's Department of Surgery is seeking an Office Associate II. This role will be supporting the General Surgery Residency Office in Surgery-Office of the Chair. This role requires demonstrated knowledge of the fundamental concepts, practices and procedures of the secretarial function usually gained through formal education in secretarial science or secretarial experience. This role will include duties of assisting with grant deadlines and reimbursements. 

Key Duties & Responsibilities 

• Under general supervision, performs standard clerical and administrative duties.
• Solves internal office systems problems and acts as liaison to other departments, agencies and vendors regarding routine administrative and office activities.
• Monitors departmental space and equipment and coordinates individual moves and equipment accounting according to established procedures.
• Monitors routine budget and/or grant activities.
• Assists with grant deadlines and reimbursements.
• Prepares and processes Oracle requisitions and purchase orders as authorized.
• Attends various department meetings and other related conferences.
• Coordinates departmental student/patient-related activities specific to department mission, such as scheduling tests, contacting referring physicians, assisting students, answering inquiries, processing required academic documents, etc.
• Reads, prioritizes and routes incoming mail.
• Makes travel arrangements and reservations.
• Schedules appointments.
• Orders supplies, maintains databases and reports.
• Assists with special projects.
• Drafts and types correspondence.
• May handle confidential information, dictation and transcription.
• Researches, collects and analyzes data and prepares a variety of special and recurring analyses and reports.
• Oversees personnel functions of assigned unit and/or directly supervises subordinate office staff.
• May verify insurance and process medical record requests
• Perform other duties as assigned 

Hourly Range: $15.00-$19.50-$24.40

Education

• High School diploma or GED 
• And five (5) years of related experience required.