OFFICE ASSOCIATE II - (T215494)
Description
Office Associate II
University of Alabama at Birmingham
This role provides administrative support to 3-5 faculty members. It involves coordinating departmental activities, maintaining faculty calendars, scheduling meetings, travel arrangements, processing reimbursements, coordinating patient appointments, maintaining licenses and professional society memberships, composing letters and memos, maintaining supplies and inventories, taking minutes at meetings, and supporting other department activities and functions. The role also involves onboarding incoming faculty, physicians/student observers and coordinating with the Access Center on messages/appointments for VIPs and other referring physician requests.
Key Duties & Responsibilities
- Under general supervision, performs standard clerical and administrative duties.
- Reads, prioritizes and routes incoming mail.
- Makes travel arrangements and reservations.
- Schedules appointments.
- Orders supplies, maintains databases and reports.
- Assists with special projects.
- Drafts and types correspondence.
- May supervise other support personnel.
- May handle confidential information, dictation and transcription.
- May verify insurance and process medical record request.
Knowledge, Skills, Abilities and Worker Characteristics
- Requires demonstrated knowledge of the fundamental concepts, practices and procedures of the secretarial function usually gained through formal education in secretarial science or secretarial experience.
- Organizational skills
- Prioritization skills
- Process improvement and quality skills
Hourly Range: $15.00- $24.40
Qualifications
Education
- High School diploma or GED
- And five (5) years of related experience required.
Primary Location
: University
Job Category
: Clerical & Administrative
Organization
: 311840000 Orthopaedic Surgery
Employee Status
: Regular
Shift: Day/1st Shift
Work Arrangement (final schedule to be determined by the department/hiring manager): Remote/Hybrid Eligible
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