OFFICE ASSOCIATE II

Under general supervision, performs standard clerical and administrative duties. This individual will interface with School of Health Professions students, faculty, staff, and administrators and office personnel across the UAB campus. Independently, in a confidential and professional manner, prepares correspondence, edits documents, creates, establishes and/or maintains records, spreadsheets, and databases. Processes and manages expenditures for department against monthly account statements. Maintains and establishes filing systems and may perform other duties of a routine or non-routine nature as required. Discretion and judgment should be used when planning and organizing work. Makes travel arrangements and reservations. Schedules appointments. Orders supplies, maintains databases and reports. Assists with special projects. Drafts and types correspondence. May handle confidential information, dictation, and transcription.

Key Duties Responsibilities

• Receives, screens and routes calls for department.
• Greets visitors and directs them appropriately.
• Processes requisitions, purchase orders, and travel reimbursements for department.
• Monitors budgets against monthly spreadsheets.
• Composes, types, updates, proofreads, and edits general correspondence, memos, handbooks, website, materials, forms, and recurring reports.
• Types and monitors correspondence by electronic mail.
• Manages department equipment and supplies inventory and requests.
• Maintains designated resource rooms and places service calls to address equipment malfunctions.
• Solves internal office systems problems and acts as liaison to other departments, agencies, and vendors regarding routine administrative and office activities.
• Monitors departmental space and equipment and coordinates individual moves and equipment accounting according to established procedures.
• Performs other duties as assigned.

Perferred Skills

• Intermediate skillset with Microsoft Office suite (Outlook, Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• ORACLE experience preferred
• Knowledge of Adobe Acrobat/Professional strongly preferred.
• Ability to multitask.
• Comfortable with deadline situations
• Works well in a team environment as well as individually.
• Requires the use of independent judgment to determine the best approach to accomplish objectives established in the program plan.
• The ideal candidate should be highly organized, capable of independently managing tasks, and possess excellent interpersonal skills to work collaboratively with various team members and upper-level management.

Annual Salary Range: $31,200 - $50,750

High School diploma or GED and five (5) years of related experience required.